Golf Course Procurement & Administration Executive

Company:
Kinhbac City Development
Department:
Golf Course Project
Project:
Trump International Vietnam – Hung Yen
Reporting Line:
Project Manager – Golf Courses
Office location:
Khoai Chau – Hung Yen
Scope of Work
Provide comprehensive typical oversees purchasing, vendor management and administrative support to the Golf Course Project Manager and team throughout the construction of the Trump International Vietnam Golf Course in Hung Yen.
Key Responsibilities
Procurement Support
• Maintain accurate records of purchases, contracts, and supplier performance.
• Monitor inventory levels and coordinate timely replenishment of Materials and equipment.
• Source vendors for items such as- golf course construction materials, turf maintenance, golf carts, and landscaping items.
• Coordinate with the Head Office CCP team for procurement processes
• Ensure timely delivery of goods and services while maintaining budget compliance.
• Ensure compliance with procurement policies, budget constraints, and quality standards.
• Assist the Project Manager in sourcing materials, vendors, and equipment
Inventory Control
• Monitor stock levels of consumables, merchandise, materials and maintenance items.
• Coordinate with department heads to forecast needs and avoid shortages or overstocking.
Contractual Oversight
• Review and assessment of procurement contracts for compliance and accuracy
• Maintain accurate records of purchases, contracts, and supplier performance.
• Ensure all procurement activities comply with internal policies and external regulations.
Administrative Duties
• Process purchase orders and maintain accurate material stock records
• Attend scheduled coordination meetings
• Support the development and tracking of monthly work schedules
• Prepare and maintain English- language meeting minutes
• Assist in preparing operational budgets and tracking expenditures.
• Distribute documents to relevant stakeholders and ensure timely updates.
• Maintain version control and ensure only current documents are in circulation.
• Review and screen monthly claims submitted by contractors and vendors
• Coordinate travel arrangements (airfare and hotel bookings) for foreign consultants during site visits
• Ensure all incoming and outgoing documents are properly logged, filed, and tracked.
• Manage project documentation and control systems
• Compile and submit detailed daily, weekly, and monthly project reports as directed by the Project Manager
• Maintain up- to- date staff attendance records

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Cập nhật gần nhất lúc: 2026-01-15 12:45:02