JOB DESCRIPTION
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results.
UNDP is striving to ensure that its procurement function and practices are an integral part of UNDP’s competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high- value/low- risk and timely delivery that meet the needs of its clients and key stakeholders.
UNDP has been present in Viet Nam since 1978, aiming to ensure that everyone has equal access to opportunities to realize their full potential. The current UNDP Country Programme in Viet Nam 2022- 2026 is directly aligned to Viet Nam’s priorities, as set out in the Viet Nam Socio- economic Development Strategy 2021- 2030, covering key themes on inclusive and equitable growth, addressing inequalities and disparities, promoting greater transparency and accountability, improving human rights and access to justice, addressing emerging challenges of climate change and green growth.
Duties and Responsibilities
The selected intern is requested to provide the following procurement support to the procurement unit in compliance with UNDP procurement rules and regulations:
Perform other duties as instructed by the supervisor.
Assist in preparing evaluation documents for evaluators;
Support to conduct market survey for the required services/items;
Support the unit with small value procurement cases via micro- purchase;
Record cost recovery on the system for the services provided by the unit;
Support to prepare monthly expiry contract reports based on unit master file/system;
Obtain reference checks for selected vendors;
Send approved contracts to approvers and contractors for DocuSign;
Assist the Travel Assistant on pouch, registry, payment, transportation, travel, if required;
File, copy, and scan documents;
Gather vendor information for vendor creation;
Update UNDP rosters and search for potential bidders;
Competencies
UNDP is seeking candidates with the following personal qualities:
Excellent written and oral communication skills;
Proven ability to manage diverse and complex tasks under tight deadlines;
Interest and motivation to work in an international organization;
Strong analytical skills for gathering, consolidating data, and supporting practical implementation;
Strong organizational and task structuring abilities;
Positive and constructive work attitude.
Positive receptiveness to feedback and differing points of view;
Proactive and goal- oriented mindset;
High sensitivity and adaptability regarding cultural, gender, religious, racial, national, and age diversity;
Demonstrated interest in the development field;
Effective communication in both team settings and independent work;
Required Skills and Experience
Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:
(a) Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
(b) Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
(d) Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.
(c) Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one- year of graduation;
Applicants should have the following qualifications/skills:
Proficiency in basic computer software (Word, PowerPoint, Excel) is required.
Excellent communication skills in both English and Vietnamese;
Disclaimer
Important information for US Permanent Residents (&039;Green Card&039; holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G- 4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non- discrimination
UNDP has a zero- tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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