Procurement Intern (Non - Food)

The Procurement Intern (Non- food) supports end- to- end procurement activities to ensure efficient sourcing, cost optimization, and supplier performance. This role plays a vital part in maintaining operational efficiency by assisting with small- value purchases and administrative compliance while adhering to the company’s core hospitality values.
Key Accountabilities:
Procurement Sourcing (50%)

Execute timely procurement requests to maintain smooth and effective restaurant operations.
Support the sourcing of consumables and small- value non- food items, ensuring a quick turnaround, particularly during peak seasons.

Cross- Functional Coordination (20%)

Collaborate closely with Non- Food Buyers to align on sourcing updates and market trends.
Ensure accurate and timely communication regarding sourcing status, ETAs, and changes to Store Managers and relevant stakeholders.

Documentation & Compliance (20%)

Support the Non- Food team with administrative tasks, including payment and contract submission/follow- up.
Ensure all documentation is completed accurately and stored in compliance with internal company procedures and financial controls.

Reporting & Continuous Improvement (10%)

Assist in reporting activities, including PR/PO (Purchase Request/Purchase Order) clearing and ETA tracking.
Support KPI monitoring and identify opportunities for process improvement (Kaizen) within the procurement workflow.

Compliance & Restrictions
Confidentiality & Information SecurityHandles sensitive business information including strategic sourcing plans, financial data, and supplier contracts. Information security classification:Confidential– requires secure storage and proper handling of sensitive documents.
Conflict of Interest RisksMust maintain total impartiality in supplier selection and sourcing to avoid favoritism. Must disclose any personal or family relationships with vendors or business partners.
Compliance, Safety, or Legal ResponsibilitiesMust adhere to internal Procurement Policies, HR policies, labor laws, and regulations related to data privacy. Must comply with company standards on financial controls and anti- bribery/anti- corruption protocols.
Success Metrics & KPIs
Operational Support & Accuracy

Timeliness and accuracy of PR/PO clearing and documentation submission.
% of sourcing requests completed within the required Lead Time.

Stakeholder Satisfaction

Demonstrated "can- do" attitude and solution- oriented mindset during peak periods.
Internal feedback from Stores and Non- Food Buyers regarding support and responsiveness.

Process Compliance

Zero non- compliance findings in contract and payment documentation.
Effective tracking of ETAs and reduction in stock- out incidents for non- food consumables.

Competencies:
4Ps Value

Omotenashi
Compassion
Authenticity
Kaizen

Core Competencies

Accountability and Ownership
Communication (Transparent and effective)
Problem Solving and Structural Thinking
Efficient Time Management and Productivity

Required Qualifications
Education Background

Minimum:Currently pursuing or recently graduated with a Bachelor’s degree in Supply Chain, Business Administration, or related fields.
Preferred:Solid understanding of procurement compliance and budget control.

Language Proficiency

Required:English – Intermediate to Advanced (spoken & written).

Required Experience
Minimum Experience DurationFresher to 1 year of experience.(Note: Input mentions 2 years in one section but "Fresher" in another; this role is structured as an Internship/Entry- level position).
Relevant Experience

Preferred:Background or interest in F&B/FMCG industries; experience working in a restaurant chain is an advantage.
Required:Basic proficiency in MS Office (Excel/Word).

Stakeholder Influence & Collaboration: Ability to collaborate with cross- functional teams and maintain a supportive working culture.
Industry or Domain Expertise

Preferred:Familiarity with non- food categories in a service- driven environment
Required:Understanding of basic procurement cycles (Sourcing to Payment).

Tools, Enviroment & Working Condition

Travel ExpectationsMinimal; primarily office- based.
Systems & ToolsMicrosoft 365 Suite (Excel, Word, Outlook), Google Workspace, and internal Procurement/ERP systems.
Work SettingPrimary: Corporate Head Office (WOW Center HCMC). Secondary: Regional sites for reviews or store visits as required.

At 4P’s, we welcome Partners from all backgrounds to grow, learn, and make an impact together.Here, our culture is built on Compassion, Authenticity, Kaizen, and Omotenashi — values we live every day.
This Job Profile is intended as a reference framework. Actual responsibilities, scope, and requirements may be adjusted based on business priorities and evolving organizational needs.
Additional Information

Cập nhật gần nhất lúc: 2026-01-26 07:10:02