Regulatory Affairs & Import Compliance Staff

Regulatory Affairs – Product Registration

Assess regulatory compliance of: Product formulation and ingredients (INCI, concentration); Labeling and packaging; Product claims and marketing content...
Manage online submission and tracking of cosmetic notifications
Proactively identify and advise on regulatory risks
Prepare, review, and manage cosmetic notification dossiers in compliance with regulations

Import & Customs Compliance

Coordinate with forwarders and customs authorities for smooth clearance
Prepare and verify: Invoice, Packing List, CO, CQ, CI, Cosmetic notification certificates,...
Handle issues related to customs inspection and regulatory checks
Control import documentation to ensure regulatory and customs compliance

Supplier & HQ Coordination

Liaise with overseas manufacturers and Japanese HQ regarding: Regulatory documentation; Product formulations; Technical specifications;...
Support discussions on commercial terms related to import compliance
Ensure all information meets Vietnamese regulatory requirements

Documentation & Compliance Management

Monitor license validity and renewal timelines
Establish and maintain regulatory documentation systems in audit- ready condition
Prepare documents for internal audits and regulatory inspections

Cross- functional Collaboration

Provide basic regulatory guidance to internal teams when necessary
Ensure business activities comply with regulatory requirements
Work closely with Marketing and Sales on product launch planning

Ability to work in a structured, process- oriented environment
Good knowledge of cosmetic regulatory requirements, including: Ingredients compliance (INCI, concentration limits), Product labeling and packaging regulations, Product claims and advertising compliance
Strong documentation management and deadline control skills
College Diploma or Bachelor’s Degree (preferred) in Pharmacy, Chemistry, Biology, Regulatory Affairs, Import–Export, or related fields
Strong understand of Vietnamese cosmetic regulations & import–export procedures
Willing to perform additional tasks as assigned by the company when required
Hands- on experience with the online regulatory systems of the Ministry of Health / Drug Administration of Vietnam (DAV)
Good computer skills (e.g. MS Office)
At least 1 –3 years of relevant experience in: Cosmetic product registration and regulatory affairs, and/or Import–export and customs compliance in the cosmetics or FMCG industry
Business English is mandatory or Japanese proficiency (JLPT N3 or above)
Familiarity with customs clearance documentation and processes

Opportunity to experience Japanese FMCG and cosmetic products
Bonus & Additional Income: KPI- based performance bonus (up to 2 times per year subject to business performance)
Company trip opportunities (including Japan, subject to business performance)
Professional and stable working environment with clear processes
Career development opportunities to advance to positions such as: Senior Regulatory Affairs Specialist/ Product Registration Executive
12 days of paid annual leave, in compliance with local labor law
Company- sponsored annual health examination conducted once per year
Social, health, and unemployment insurance in accordance with Vietnamese laborlaw

Cập nhật gần nhất lúc: 2026-01-29 09:30:02