The Senior Purchasing Officer is responsible for managing end- to- end procurement activities, including supplier sourcing, bidding, negotiation, contract management, cost control, and supplier performance evaluation. The role supports multiple functions such as IT, Marketing & Communication, and People & Workplace to ensure cost- effective, compliant, and timely purchasing.
Primary Responsibilities
IT Procurement
Collaborate with the IT Department to prepare RFQs/RFPs, analyze proposals, and negotiate contracts.
Manage vendor performance and renewals of licenses and IT service agreements.
Procure IT equipment, software, and related services, including licenses, servers, and IT solutions.
Marketing & Communication Procurement
Source and manage suppliers for marketing materials, printing, promotional gifts, and event services.
Coordinate with suppliers for company events (conferences, product launches, branding activities).
People & Workplace Procurement
Coordinate with internal stakeholders to align procurement with operational needs.
Procure office maintenance, repair, and general services to ensure smooth daily operations.
Support sourcing suppliers for internal events and employee engagement activities (e.g. workshops, Year- End Party, etc.).
Secondary Responsibilities
Annual Procurement Planning
Consolidate and prepare the annual procurement plan, clearly identifying categories, volumes, timelines, and budgets.
Collect purchasing demands from departments and divisions.
Monitor execution of the procurement plan and propose adjustments when necessary.
Supplier Management & Development
Conduct regular supplier performance reviews and recommend improvement or corrective actions.
Implement and manage supplier evaluation systems using KPIs, SLAs, and scorecards.
Support the development of supplier search tools to help internal departments quickly identify qualified vendors.
Collaborate with cross- functional teams to define supplier evaluation criteria and reporting dashboards.
Develop, maintain, and update a centralized supplier database.
Compliance & Reporting
Coordinate with Legal and Accounting teams for contract validation, payment terms, and documentation.
Prepare periodic and ad- hoc reports on procurement activities, cost optimization, savings, and supplier performance.
Ensure all procurement activities comply with internal policies, legal regulations, and audit requirements.
