Job Overview: Accountant assistant cum Administration keeps that system running smoothly by managing cash influx and collecting payments from clients. We’re searching for a skilled financial specialist to join our team to help process, track, and record payments in an accurate, efficient, and timely manner. Accountant Assistant has functions of Accounts receivable & liability that will have both day- today and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. Accounts receivable & liability should meet the targets set, compliance, and well- known Vietnam Laws (including but not limited to VAT and invoices,…). Objectives & Responsibilities of this role- Perform all functions and duties of receivable & payable accounting.- Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts in both receivable and payable.- Communicate discrepancies to the management team, identify slow- paying customers and recommend collection.- Strengthen and grow relationships with clients by communicating with customers regarding past- due accounts.- Exercise integrity and confidentiality in financial reporting and comply with national and local financial and tax requirements.- Billing, preparing invoices and full supporting documents, issuing VAT invoices, making contracts and required documents, entering the systems and master files, tracking. Sending and liaising with the Clients for processing payments.- Gather, verify, and ensure timesheets, expenses, invoices, and others for appropriate documentation and correct for Billing.- Monitor, calculate, manage, and schedule payments for payables including advance payments, and allowances,….- Maintain accounts receivable and payable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.- Perform daily cash management duties, including the recording of bank deposits, updating and distributing cash receipt logs, and posting cash to the accounts receivable and payable sub- ledger.- Monitor and collect accounts receivable by contacting clients via telephone, email, and mail. Follow and control the revenues and receivables from Clients.- Prepare analytical and ratio analyses relevant to AR- AP so management can gain a better understanding of how collection efforts are progressing.- Ensure accurate and up- to- date database as well as completion on time. Ensure database, documents, and invoices …….. are always ready, fulfilled, and filled.- Reconcile AR and AP to ensure correct bookkeeping.- Manage and follow up on contracts/ annex expiry and renewal.- Make a schedule of reporting as well as make reports, updating, and sending to the Manager monthly, yearly, and timely in order;- Prepare, follow, and control VAT reports.- Submit a plan of payments and collections to the Head of Accounting for Cashflow monthly update if changing in time.- Assist and support the Head of Accounting and other departments with all relevant work- Ad hoc, Admin, and other tasks as assigned by the Head of Accounting and General Director.- Well- know the Law; Update the Law timely; comply with the Law.
