ACCOUNTANTING : ( 40%)
Run and reconcile monthly depreciation/ allocation cost / provision cost as Group policy.
Payment process (prepare activity request, collect all relating doc. to prepare papers for payment…)
Reconcile the balance between sub ledger& general ledger, closing balance of external & internal of sub ledger & General ledger
To monitor payment schedule to vendors, and reconcile the pending of staff’s advance/deposit
Reconcile daily bank transaction, daily transaction external/internal in sub ledger & General ledger
vendors.
Data compilation for operational analysis (field force/marketing related activities) to improve operational productivity.
Guidelines and update the new change of tax to team members and other concerning stakeholder
To prepare and print out remittance request and get approval before transferring
To prepare monthly/ quarterly/ annual accounting reports
Preparing simple PL
Other tasks are required
HUMAN RESOURCE ( 40%)
Recruitment
- Conduct employment offer, following the internal assigned process;
- Onboard new employees in order to become fully integrated;
- Assess applicants’ relevant knowledge, skills, soft skills, experience and aptitudes;
- Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule;
- Screen candidates resumes and job applications;
- Prepare all materials for new comers such as laptop, sim card, name card, office key…;
- Develop and update job descriptions and job specifications;
- Prepare recruitment materials and post jobs to relevant websites;
- Source and recruit candidates by using databases, social media etc;
Payroll
- Prepare all necessary documents for bank-transfer and transfer salary of current month not later than the last working day of month.
- Check leave record (any kind of leave those are: annual leave, sick leave, paid leave, unpaid leave...) of employees and update leave record;
- Record, update salary, bonus, allowance, and benefits of new employees and any changes of salary, allowance and benefits of all employees monthly basis excel file for monthly payroll correctly;
- Monitor internal staffs’ time and attendance producing monthly timesheets;
Personal tax income (PIT)
- Collect data from the monthly payroll to prepare monthly, quarterly and annually reports to submit to the Tax Department.
- Do the PIT finalization for each employee at the end of the year.
- Collect documents from employees who register for dependent and register for them accordingly.
- Collect documents from new employees who have not yet got PIT code and register PIT code for them.
- Solve problems arise relating to PIT, if any.
- Update any changes on PIT law for a proper implementation.
Insurance
- Contact relating authorities on providing social insurance book and health care card for employees as per local law as well as any concerned matter arising.
- Complete the transferring procedure Social Insurance Book for leaving staffs.
- Update healthcare insurance employee list and inform insurer accordingly, follow up with them for claim document.
Labor contract
- Follow up validity of labor contracts of staff level and send the appraisal form to Dept. head for an assessment for contract renewal.
- Prepare Decision, Termination Notice.
- Prepare new contract or liquidation contract as per assessment results.
- Follow up termination, hand-over in collaboration with resigned employee’s dept. manager, and admin person in charge.
GENERAL AFFAIRS ( 20%)
• Support project’s tasks such as: health check, company trip and other administration tasks required…;
• Support to book hotels for business trip to Vietnam….
• Support foreigners with documents for Visa, work permit, residence card application;
• Prepare data and document for internal & external audits
• As needed basis, other tasks to assist different departments might be added
• Work with suppliers: Office, Car rental, stationery, taxi, sim, name card, water…
