Admin Executive (HCM)

SCOPE:
Sales Administration
Support in preparing, managing and maintaining business- related documents and records including quotations, contracts, MOUs, invoices, payment documents and other related materials.
Coordinate with BOD and departments in operational tasks, information consolidation and cross- functional activities supporting business operations and company projects.
Track and update sales pipeline, clients database, partnership database, Commercial Tracker and internal reports of the company.
Monitor project and program implementation status and coordinate with related departments to ensure work progress, documentation and procedures are completed properly and on time.
Support in managing and following up contracts, payments, client records and related procedures during service implementation.
Support reporting, data consolidation and other operational tasks as required by management.
Administration & Operations
Any other responsibilities as may reasonably be required.
Propose improvements in operations, data management and working processes to enhance operational efficiency.
Handle company registration documents and legal procedures as required, including working documents with government authorities, corporate legal documents, shareholder documents and related procedures.
Coordinate with BOD and departments in building, improving and optimizing internal processes to support the stable and long- term development of the company.
Manage company legal documents, internal records, assets, equipment and internal data.
Work with vendors, service providers, partners and related parties to ensure efficient operational activities.
Support daily office administration, operations and internal management activities of the company.
REQUIREMENTS
To be considered, applicants should have the following minimum qualifications:
Good communication, coordination and problem- solving skills.
Ability to work effectively both independently and as part of a team.
Good oral and written communication skills in Vietnamese and English.
Experience supporting Business Development or cross- functional teams is highly preferred.
Proactive, responsible and willing to learn.
Proficiency in Microsoft Office, Google Workspace and related working tools.
Candidates with 1- 2+ years of experience in Sales Administration, Administration, Operations or related fields.
Ability to manage multiple tasks and work effectively in a fast- paced environment.
Strong organizational skills and attention to detail.
BENEFITS
Opportunity to work with startups, corporates and ecosystem stakeholders in Vietnam and Southeast Asia.
Access to networks with C- level executives, organizations and government bodies within the innovation and entrepreneurship ecosystem.
Social insurance, Health insurance and Unemployment insurance according to Vietnamese labor law.
Starting salary: 9,000,000 VND gross/month.
Annual performance and salary review.
Participating in company activities such as Happy Hour, internal sharing sessions and team bonding activities.
Dynamic, fast- growing and innovation- driven working environment.

Cập nhật gần nhất lúc: 2026-07-06 20:05:03