RESPONSIBILITIES
• Receptionist tasks
Make sure reception counter available during working time 9am- 6pm including lunch time.
Supporting Preparing office party;
Greeting customers when they enter the building and extending professional assistance, when necessary,
Keep the reception area and shared area clean & neat;
Supporting other departments and other task as require from BOD;
Supervise Cleaner Job to ensure all tasks done and office area cleanliness;
Answering and transferring all incoming calls properly and relevant person (in English & Vietnamese);
• Admin tasks
Managing the occupancy of BBC upstairs Bar;
Other requested by Finance manager, BOD
Order stationary for office, stationary, sale sheet, catalogue, paper bags and place orders when necessary;
Make payment request for all related tasks;
Oversees and administers the day- to- day activities of the office.
Arrange flowers for office and for customer&039;s events;
Booking hotel, fights, cars for back office, Sales Team and BOD;
Order drinking water; Manage pantry stock/ toiletry; Manage sales sheet;
Prepare reports to help track company expenses and budgets
Purchase & manage office facilities/services/equipment (USB, HDMI cable, ...);
Manage office license and notary license;
Handle all incoming and out- going mails/ correspondences, couriers (both domestic and international)
Replace ink toner/ fix printers;
Managing the occupancy of the meeting rooms with beverage;
Handling taxi cards and taxi expense reports;
Work with maintenance team to ensure all equipment, machines, air con in office work well, office clean and professional;
Handling all incoming and out- going mails/ correspondences, couriers (both domestic and international);
Manage company documents by sorting, filing, and delivering office memos, mail or other documents
Handle company executives with administrative tasks such as offices supplying, stationary photocopying, scanning, printing, replacing ink toner/ fixing printers), and bike parking management.
