Receptionist tasks
Supporting Preparing office party;
Keep the reception area and shared area clean & neat;
Answering and transferring all incoming calls properly and relevant person (in English & Vietnamese)
Greeting customers when they enter the building and extending professional assistance, when necessary,
Make sure reception counter available during working time 9am- 6pm including lunch time.
Supporting other departments and other task as require from BOD;
Supervise Cleaner Job to ensure all tasks done and office area cleanliness;
Admin tasks
Managing the occupancy of BBC upstairs Bar;
Handling taxi cards and taxi expense reports;
Order stationary for office, stationary, sale sheet, catalogue, paper bags and place orders when necessary;
Replace ink toner/ fix printers;
Prepare reports to help track company expenses and budgets
Handling all incoming and out- going mails/ correspondences, couriers (both domestic and international);
Purchase & manage office facilities/services/equipment (USB, HDMI cable, …);
Handle company executives with administrative tasks such as offices supplying, stationary photocopying, scanning, printing, replacing ink toner/ fixing printers), and bike parking management.
Other requested by Finance manager, BOD
Booking hotel, fights, cars for back office, Sales Team and BOD;
Order drinking water; Manage pantry stock/ toiletry; Manage sales sheet;
Work with maintenance team to ensure all equipment, machines, air con in office work well, office clean and professional;
Handle all incoming and out- going mails/ correspondences, couriers (both domestic and international)
Oversees and administers the day- to- day activities of the office.
Manage company documents by sorting, filing, and delivering office memos, mail or other documents
Make payment request for all related tasks;
Managing the occupancy of the meeting rooms with beverage;
Manage office license and notary license;
Arrange flowers for office and for customer&039;s events;
