Administration Executive (6-month contract)

Overview:
Planning and implementing general administrative activities to support departments/divisions to accomplish the common goals of the Group.
Responsibility:
Make payment of office expenses:

The costs of buying equipment, office tools, stationery, …
Contracts on MIS
Lease offices and rental apartments for Expats.
Track office payments and make sure payments are always on time.
Electricity, water, internet, telecommunications, …
Rental Company cars.

Performing clerical work, archiving, warehouse management and record keeping:

Receiving and handing over documents from departments
Ensure safety, science, easy to find
Classifying and storing Legal and administrative records of the Company

Manage and monitor assets, office equipment and tools:

Telephone, photocopier, printer, fax, scanner, projector…
Plan, implement and supervise the periodic and unexpected maintenance, repairing to ensure good operation.
Support to organize internal Company events:
Assist in the organization of Company events when assigned

Manage and use of Company seals:

Support in seal management and stamping as assigned by ADM Manager
Make monthly seal usage report
Purchase control process:
Make purchase documents according to the purchasing control process

Manage office administrative expenses:

Make reports on office expenses at the request of ADM Manager
Coordinate with ADM Manager to manage office expenses to ensure that office expenses are used within the approved budget and saved.

6
. Office cleaning management:

Assign works to the Tea ladies reasonably.
Ensure the office is always neat and clean

Implement employee welfare regimes:
Coordinate with the Receptionist to implement employee welfare regimes according to the Company&039;s policy

Background / Experience:

At least 1 year of experience in the same role
Professional knowledge: Knowledge of administrative and secretarial procedures, processing software, records management, knowing how to build standard templates and formats
Bachelor&039;s degree in Business Administration or relative field

Specific job skills:

Good understanding of office management procedures
Ability to handle situations flexibly;
Time management skills, work planning;
Good communication and persuasion skills;
Teamwork skills, know how to orient and promote the capacity of team to serve the common purpose of work.

Competencies:

Professionalism
Empowerment
Owership
Integrity
Respect
Resource & Asset Management
Communication
Cooperation

Mindsets & behaviors:

Proactive and innovative
Cooperation and support
Passion, hard work and creativity and innovation in work

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương

Cập nhật gần nhất lúc: 2024-05-19 15:20:03