Administration Officer (HO-TECH)

Project Coordination (30%)

Compiles and organizes departmental weekly, monthly, quarterly, and annual reports.
Arranges meetings, including agendas and minutes, and maintains Google Calendars.

General Administrative Tasks (30%)

Supports and coordinates internal communication, such as the Product and Technology newsletter.
Creates, procures, and/or arranges delivery of training certificates, letters, and awards and various recognitions.
Coordinates payments for various events, projects, materials, and resources for both internal and external suppliers.

HO- TECH Resources & Documentation (20%)

Creates, updates, and maintains internal websites, such as Teaching Hub.
Organizes, maintains, and supports with updating HO- TECH- specific documents for Document Control.
Organizes, maintains, and supports with updating HO- TECH internal documents and files.
Orders and maintains stationary & resources for the staff in HO- TECH.

Supplier Coordination & Product Support (10%)

Requests course books and other materials, as needed.
Works with publishers and suppliers to request resources, such as product codes.

New Projects and Initiatives (10%)

Manages pay and budget for projects and content developers.
Supports administrative work with projects, including sorting, organizing, and detailing processes.
Supports documentation and coordination of new project initiatives.

Required Experience

Experience in managing documentation systems and supporting internal communication.
At least 1 year of experience in administration, office management, or project coordination.
Familiarity with coordinating multiple stakeholders (internal teams, external suppliers, publishers).
Experience in handling budgets, payments, and financial reporting.
Experience in supporting new projects and initiatives, including documentation and process organization.

Required Education and qualifications

Bachelor’s degree from a regionally accredited institution/university or equivalent international university.

Required Skills

Attention to Detail: Precision in managing documentation and organizing files.
Financial Management: Proficiency in handling departmental budgets, payments, and financial reporting.
Computer: Proficient with Google Workspace (Docs, Slides, and Sheets) and MS Office (Excel and Word). Experience with Google Sites desirable.
Language: English level at upper intermediate or above.
Problem- Solving Skills: Analytical ability to address HelpDesk inquiries and product issues.
Designing skills: Proficiency with Canva desirable.
Communication: Strong interpersonal verbal and written communication abilities for internal coordination and external liaising. English level at upper intermediate or above.
Technological Proficiency: Familiarity with educational technology, Google Workspace (Docs, Sheets, Forms, and Sites) and MS Office (Word & Excel).
Project Management Skills: Competence in supporting projects, managing budgets, and coordinating administrative tasks.
Other Requirements: Customer service minded, good attention to detail.
Organizational: Ability to manage multiple tasks, events, and projects efficiently.

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương

Cập nhật gần nhất lúc: 2025-09-26 00:55:02