ADMINISTRATIVE ASSISTANT, EXTERNAL AFFAIRS

SCOPE OF POSITION
The Admin Assistant – External Affairs supports the External Affairs team in administrative tasks, documentation, scheduling, communication with partners, and coordination of external activities to ensure smooth operations.
RESPONSIBILITIES AND ACCOUNTABILITIES
Administrative Support
• Coordinate schedules, appointments, and meetings for the External Affairs team.
• Manage team’s facilities and coordinate the setup, access, and maintenance of company system accounts.
• Prepare letters, reports, meeting minutes, presentations, and other documentation.
• Handle office correspondence and maintain organized filing systems (physical and digital).
• Manage document filing, data entry, and administrative records.
External Coordination
• Support the organization of external events, site visits, community engagement activities, and official meetings.
• Track and follow up on submissions, approvals, or requests involving external parties.
• Assist in preparing documentation for licensing, compliance, and legal processes.
• Communicate with external partners, government agencies, and stakeholders as assigned.
Internal Communication & Support
• Provide administrative support to ensure alignment across teams.
• Assist with internal reporting and preparation of departmental updates.
• Coordinate information flow between departments involved in external affairs activities.

Education
• Bachelor’s degree in Business Administration, Public Relations, Communications, or a related field.
Skills & Competencies
• Excellent organizational and time- management abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and general administrative tools.
• Good English writing and speaking skills (if needed, specify level: e.g., TOEIC/IELTS).
• High attention to detail and the ability to manage multiple tasks simultaneously.
Experience
• 1–2 years of experience in administration, external affairs, government relations, or similar roles preferred.

• Good and competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang- Hoiana, duty meal, …)
• Big- scale project in central Vietnam
• Career Development Opportunity.
• Professional and multicultural working environment

Cập nhật gần nhất lúc: 2025-11-18 14:05:03