Administrative Officer

As a member of the Administrative team of HLG Vietnam, you will report to the Administrative Manager and work with Vietnamese and international colleagues from all departments in HCMC as well as other cities in Vietnam and in the world. Your main duties will be:

Support colleagues in administrative and customer service tasks;
Coordinate with the office building for relevant matters (delivery, pest control, maintenance, repair, etc.);
Participate in Company’s general activities such as seminars, events, etc.;
Receive and transfer phone calls to the right persons; support colleagues in making phone calls when necessary;
Send, receive and distribute emails, mails, documents, packages;
Update Company’s working schedule and contact lists;
Supervise staff from service providers coming for temporary tasks (cleaner, technicians, delivery men, etc.);
Make travel arrangements (visas, flight tickets, hotel rooms, cars, etc.);
Manage all office equipment and stationery and ensure they are always in good condition and ready for use; make sure plants are fresh and green;
Translate documents into Vietnamese/English when required;
Welcome guests with smiles and hospitality; inform the due colleague accordingly;
Follow up weekly timesheets of HCMC team members;
Perform other tasks as assigned.
Manage meeting rooms and common areas; make sure they are always clean and tidy;

Organized, multitasking, flexible, eager to learn, hard- working, efficient, dynamic;
Educational level: Bachelor Degree;
Basic computer skills;
Ability to work both independently and in a team.
Vietnamese female from 22 to 25 years old;
Good command of English in order to communicate efficiently, both verbally and in writing (emails & text messages), with foreign guests and colleagues;
Experience in a similar position is not required but will be an asset. Priority will be given to candidates who are comfortable with an international environment;
Good appearance, smiling face, gentle voice;
Professional manners with excellent communication skills;

Salary: negotiable based on candidate’s experience;
Professional training and guidance.
Probation period: 2 months;
Dynamic, professional, friendly and multicultural working environment;
Contract duration: 1 year renewable;
Social insurance, health insurance, unemployment insurance, annual leave: according to Vietnam’s labor regulations;
Bonus on performances and year- end bonus: according to Company’s policy;
Working time: from Monday to Friday, 8 hours/day;
Workplace: Unit 4002, Level 40, Bitexco Financial Tower, 2 Hai Trieu Street, Ben Nghe Ward, District 1, HCMC

Cập nhật gần nhất lúc: 2024-04-03 11:36:55