Duties:
Admin/Operation (50%)
Track and manage office supplies, beverages, and tissues, and place monthly orders.
Assist team members in printing name cards and books on birthdays.
Collaborate with building management when support is needed.
Inspect, organize, and maintain cleanliness in the pantry area and office spaces.
Organize documents and invoices. Updating VAT invoices in the files.
Track monthly parking expenses for interns and prepare reports to send to OM.
Regularly control and inventory the company&039;s shared assets. Plan and maintain old or damaged equipment.
Other tasks as assigned.
In charge of cleaning the tables and boards in the meeting room every weekday, except Friday.
Support OM in planning and organizing events throughout the year at the company (YEP, Happy Hours, etc.).
HR (30%)
Support the company and teams in recruitment posting and CV collection.
Take avatar photos and prepare employee ID cards; instruct new individuals on updating their information in the internal system.
Support GD and OM Format CV, candidate input, client&039;s input, and client&039;s contact input in the system setup.
Collect the personal information of new employees, prepare office supplies, and set up fingerprints for employees.
Collect personal documents from new joiners and update them in the tracking file.
Export the timesheet for timekeeping.
Media (10%)
Archive images and videos of company activities.
Assist OM in designing content for company activities.
Design and edit images and videos for recruitment, social media, standees, and backdrops.
Receptionist (10%)
Reception and guidance for clients visiting the company.
Prepare logistics for company meetings and events. Other duties as assigned by management.
Handle incoming calls and transfer them to the appropriate resolution department.
Receive and process incoming and outgoing documents, letters, and official correspondence.
What you need:
Dynamic and energetic personality
Able to work independently, with a high sense of responsibility
Fluent in English, computer literacy
Able to work well under pressure and to meet target & deadlines
Self- driven, self- motivated to succeed. Customer service orientated
University graduated (major in Business Administration, Marketing, International Business, English Language Study or other related fields)
Excellent organizational and multitasking abilities
Proactive and enthusiastic in engaging with team members
Excellent communication and interpersonal skills.
Proactively organize tasks and report on progress completion. Work with precision and attention to detail
What we offer:
Training opportunity
Salary: 5.000.000 VND
Annual Leave
Temp: 4 months
Special occasion allowances (Birthday/deaths and Marriage)
