Reception:Welcome guests, answer phone & deliver- receive packages and supervise the Helper to ensure the office is clean and well- organized;Facilities & Services:- Purchase office equipment, machinery, stationery and necessary office stuffs (from budgeting management, collecting quotations, price comparison & negotiation, drafting contract and reviewing terms & condition with suppliers/ vendors/ contractors) and maintain asset database;- Manage office equipment and facilities: find, contact and handle maintenance services in order to ensure all are in good working condition;- Monthly payment: track and control office expenses (Car renting, stationery, taxi bill, ETC.), set up the draft transactions for them and other required payments- Collect invoices provide to the Accountant.- Coordinate for domestic and international business trips, including flight booking, hotel and restaurant reservations, ETC.- Maintain soft and hard copy of contracts, in- coming and out- going correspondences and other documents;Office Expenses Payment and Report:- Receive and pay for the Office Expenses, record the payments by day and by month to create the Expenses Reports.Employee engagement activities:- Organize Company events such as: Trade Missions, Meeting, Factory Visitation, ETC.- Coordinate with Company Trade Union’s Executive Committee to organize staff activities such as: Quarter competition; Quarter Birthday Celebration; Women Day.Sourcing Tasks:- Oversee Sourcing Projects accepted by Vietnam B2B Direct and ensure the timely distribution, research and implementation of Projects- Participate in Sourcing activities oneself with research and preparation of Reports- Plan and participate in Account Management, Sourcing and Trade Mission Events, Factory Visitations, Factory Inspections, Client Visitations, VN Manufacturer Meetings ETC.Other tasks- Proceed updates on business legal documents with government authorities;- Other tasks assigned by Manager/ Supervisor.
