(1) Primary Objective:
Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipline, employee relation and performance management, Rules and Regulations
(2) Roles and responsibilities:
Recruitment activity (40%):
Develop and Execute Recruiting Process and Plans
- Ensure all vacancies are filled with the suitable candidates within the targeted time.
- Conduct exit interview and analyse the reasons of resignation.
- Obtain and assess reference checks of the candidates.
- Maintain recruitment database of qualified or potential candidates for current and future needs.
- Act as a member of recruitment interview panel.
- Plan, prepare and hold job fair to attract candidates.
- Develop and improve the recruitment processes to be more innovative and cost effective.
- Participate in Branding activities.
- Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
- Control recruitment expenses within the budget.
- Advise hiring managers on recruitment matters.
Coordinate and Implement University/College/Vocational School for Recruiting Initiatives
- Coordinate with universities, events in relation to targeted hires.
- Running Management Trainee program to attract the most potential candidates.
HR management & Reports (20%):
- Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
- Check information and provide report when necessary.
- Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)
- Identify potential staff for succession planning purposes.
- Regularly train and motivate subordinates in daily works.
- Identify and reduce unnecessary tasks to increase staff productivity.
- Manage all information of employees, make sure employees’ data correctly.
- Employees weekly report
- Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,….
- Be in charge of headcount and turnover rate report
- Build and promote teamwork spirit.
Employee Relation & Performance (20%):
- Participate in the implementation of on- going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
- Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid- year review, year- end review
- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
- Co- ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
- Support all gather performance evaluation document & analyses its result
- Manage, co- oporate, support discipling process
- Planning & organize Company event (Best Employee, Best Practice, Long Service...)
- Provide ongoing support and explanation to employees on Performance Management process and follow- up to ensure effective and timely implementation of the process.
- Support Employee Engagement survey & co- ordinate with other Department for action plan
Rules and Regulations (10%):
- Update HR related regulations and laws of Vietnam.
- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
- Follow all working procedures, the company’s policies, rules and regulations.
- Advise Line Managers some work relating to HR’s issue
Other duties (10%):
- Raise all issues that store having and propose solution for improvement
- Support other departments as necessary.
- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager
