AR Cum AP Accountant

Location: Ho Chi Minh City, Vietnam
Department: Accounting
Reports to (role): Finance manager/ Manager, Credit Control
The main purpose of this role is to provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of Agency’s clients; providing procurement service to achieve lower purchase prices and higher quality through leveraging its size and purchasing power.
Key accountabilities: The Key Accountabilities are, but not limited to:
• Liaise with Agency to resolve clients’ queries/disputes of overdue accounts.
• Send client statements.
• Prepare AR collection plan.
• Reviewing staff expense claims for appropriate documentation and approval prior to recording the claims in Spectra including checking the valid of invoices as per Tax regulation.
• Take action on client defaults in line with instructions from management.
• Monitor client account details for non- payments, delayed payments and other irregularities and communicate with Agency to solve.
• Reviewing all invoices for appropriate documentation and approval prior to verifying in Readsoft, including checking the valid of invoices as per Tax regulation.
• Account for receipts from client.
• Initiate collection efforts.
• Periodic AR reports be made available to management.
• Processing payment to vendors/employees as per the company policy.
• Propose allowance for doubtful debts.
• Pursue overdue accounts with clients through phone calls, emails and/or reminder letters.
• Preparing data for the monthly meetings with Agency to review aged debtors and outstanding queries.
• Monitor client&039;s overdue balances and advice of action needs to solve problem.
• Management of all filing requirements both written and online where appropriate.
• Assist with month- end closing
• Perform account reconciliations.
• Maintain accounts receivable client files and records.
• Supporting other tasks as required from Procurement team/ FM/ MD.
• Collect data and prepare monthly aging AR report.
• Identify overdue accounts.
• Performing final review of invoice coding in AP Central before approving the invoice to be transferred to the financial accounting system (Spectra PF).
• Investigate payment discrepancies, and communicate with Agency all client queries, if any.
• Liaise with client&039;s accounts payable departments seeking payment.
• Contact clients before invoice due dates.
• Alert client credit limit breach.
Business Compliance
Ensure a sound understanding of, demonstrate commitment to & comply with all statutory and Publicis Groupe Policies relevant to your role & all activities undertaken in that role.
Business Compliance:
Ensure a sound understanding of, demonstrate commitment to & comply with all statutory and Publicis Groupe Policies relevant to your role & all activities undertaken in that role.

Personal & Team Accountabilities
- Actively maintain communication and behaviour standards that foster a culture of strong client and service excellence both within Resources and across all client and supplier organisations.
- Actively develop and maintain strong working relationships with all Resources personnel both at interpersonal level and across all business processes within the wider business environment.
Health and Safety
** COMPULSORY FOR AMEA and OPTIIONAL FOR OTHER COUNTRIES **
• Report incidents and accidents to manager or workplace H&S representative/co- ordinator as soon as possible
• Undertake all work in a safe manner and follow all company and workplace health and safety procedures
• Identify new hazards and advise manager or workplace H&S representative/co- ordinator within 24 hours of identification.
Key relationships (internal &/or external):
Wider SSC Teams as appropriate
Agency Finance Teams
Internal Re:Sources Teams
External Teams – Auditors
Clients of Agency
Key competencies:
Experience/Qualifications
• Shared Service Centre experience is very strongly rated.
• Previous experience in media/advertising industry is an advantage
• Bachelor of accounting
• Minimum two years’ experience in comparable role
Knowledge
• Knowledge of BCC system, SAP is desirable
Skills (including technology)
• Fair communication skill in English as well as Vietnamese
• Intermediate knowledge of Excel
Attributes/behaviours
• Strong attention to detail within an high transactional environment across multiple agencies
• Ability to communicate in both written and oral form to ensure queries are understood and resolved within timeframes
• A team player who understands that working independently to achieve key tasks supports and enhances team delivering to customers
• Ability to communicate and influence peers on systems/process changes that maybe required and between Resources and Agency.

Aon insurance, annual health check
Team lunch/ Trade union gifts on Public holidays
13th salary

Cập nhật gần nhất lúc: 2024-03-28 06:15:34