JOB SUMMARY
The Assistant Director of Finance manages the day- to- day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit and control, asset and liability reconciliation, working capital and cash control.
CORE WORK ACTIVITIES
Assisting in Management of Accounting Team
• Solicits employee feedback.
• Ensures disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
• Utilizes an "open door" policy.
• Participates in the employee performance appraisal process, providing feedback as needed.
• Ensures that regular on- going communication occurs with employees to create awareness of business objectives, communicate expectations, and recognize performance.
• Oversees internal, external and regulatory audit processes.
• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Celebrates successes by publicly recognizing the contributions of team members.
• Establishes and maintains open, collaborative relationships with employees.
• Ensures employees establish and maintain open, collaborative relationships within their team.
• Provides excellent leadership (e.g., differentiates top performers, fosters teamwork and encourages work/life balance).
• Ensures property policies are administered fairly and consistently.
Managing Projects and Policies
• Reviews audit issues and makes corrections as necessary.
• Ensures compliance with standard and local operating procedures (SOPs and LSOPs).
• Ensures property permits, licenses and if applicable vendor contracts are current.
• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Reconciles balance sheet.
• Leverages centralized accounting processes and shared services.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Ensures that the P&L is accurate (i.e., costs are properly matched to revenue, costs are recorded in the proper accounts) and statements are delivered to appropriate individuals in a timely manner.
• Ensures tax rates used for sales/use tax are current and proper amounts are collected and/or accrued.
• Ensures account balances are supported by appropriate documentation in accordance with SOPs.
• Analyzes information and evaluates results to choose the best solution and solve problems.
Demonstrating and Applying Accounting Knowledge
• Demonstrates knowledge of job- relevant issues, products, systems, and processes.
• Leverages technology and effectively uses information systems and tools to generate financial reports and provide managers with analytical support to drive decision- making.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Keeps up- to- date technically and applying new knowledge to your job.
Proving Financial Information and Guidance to Others
• Communicates financial concepts in a clear and persuasive manner that is easy to understand and drives desired behaviors.
• Provides information to supervisors, co- workers, and subordinates by telephone, in written form, e- mail, or in person.
• Attends critique meetings to review information with management team.
• Informs and/or updates the executives, the peers and the subordinates on relevant financial information in a timely manner.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
• Advises the Director of Finance on existing and evolving operating/financial issues.
Maintaining Finance and Accounting Goals
• Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
• Supports a strong accounting & operational control environment to safeguard assets, improve operations and profitability and manage business risks.
• Ensures profits and losses are documented accurately.
• Submits reports in a timely manner, ensuring delivery deadlines.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
