Assistant To Director (Event Agency)

To support the Planning & Management Director in daily management, project coordination, KPI tracking, internal communication and consolidation of operational information across member companies. The role ensures smooth execution across departments and projects, particularly within an event agency environment.
Your responsibilities will include:
Management & Operations Support

Track and follow up on tasks assigned by the Director to internal teams (Project, Planning, Creative, Production, etc.)
Support the development and improvement of internal processes and SOPs
Collect, consolidate, and update operational information from member companies for Director’s review
Prepare weekly/monthly reports on project progress, budgets, manpower, and KPIs

Project Support

Attend meetings, take minutes, track action items, and report updates to the Director
Consolidate information and prepare materials for internal and external meetings
Monitor progress of key projects, including timelines, budgets, milestones, and payments

Communication & Administrative Support

Draft emails, proposals, reports, and internal documents
Manage schedules, meetings, and work plans for the Director
Support daily operations and ad- hoc tasks as assigned
Coordinate with partners and support document management

What we will be looking for in you:

Proficient in MS Office / Google Workspace; task management tools are a plus
Good communication and professional writing skills.
Basic understanding of event workflows (planning, creative, production, on- site)
Detail- oriented, proactive, flexible, and able to work under pressure
1–3 years of experience as Executive Assistant, Project Assistant, or similar roles; agency experience preferred
Strong organization, follow- up, and reporting skills
Proficiency in English.

Salary: Negotiable
Healthcare: Premium health insurance (Bao Viet).
Year- end bonus: 13th- month salary + KPI bonus (total from 3 months’ salary and up).
Allowances: Laptop support, weekend work allowance, parking subsidy.
Engagement: Quarterly Lucky Draw & birthday celebrations; company trip & team building (2 times/year).
Holiday bonus: 1–3 million VND for national holidays.

Cập nhật gần nhất lúc: 2026-01-21 20:05:03