Key Purpose of the Job:The purpose of this position is to provide a wide range of business administrative and general support duties of a highly responsible and confidential nature to Senior Managers and acts as a member of the business development team to grow up Exera’s business in Vietnam
Key Areas of Responsibility:
Executive Administrative
•Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release
•Stand in and act as back up of a contract support lead to help BD team finalize the service agreement
•Responsible of updating and maintaining the central contract filing for the business unit
•Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
•Day to day admin, including photocopying, typing and taking telephone messages on behalf of Senior Managers such as Business Unit Director, Head of Sales, Operation Manager
•Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
•Prepare and issue predefined reports for both internal and external customers regularly
•Coordinate and attend meetings and prepare meeting minutes and follow up action undertaken
•Carries out special business unit events/projects and assignments as requested.
Business Development Coordinator
•Prepare sales documentation, PQQ and tender returns. Maintaining and following up the bid program and time frame. Co- ordinates client clarification questions and responses to them
•Manages the creation of proposals, presentations, and other client- facing materials with the BD team and national/local marketing professionals, as directed by Executive Leader.
•Build the prospect database and make cold- call or send cold- email to introduce company’s capability
•Work with sourcing team to get the quotation from vendor, to prepare the comparison of costs, and provide the best price to build the best solution.
•Establishes corporate relationships with key decision- makers across various organizational levels.
•Liaison with subcontractors for the bidding such as arrange site visit, collect quotation, clarification, ect,…
•Leads interactions in a client- facing role in integrated facilities management pursuits.
•Sources and research data, information and knowledge in support of bids/pitches.
•Other duties may be assigned.
•Coordination and governance of sales activity throughout the sales process including qualification, discovery, proposal, pricing presentation and negotiation.
•Strong understanding of each service line and value proposition.
•Onboard new client (create client code, project code…)
The above statements are a snapshot of the duties and responsibilities of the role and are not intended to be an exhaustive list.
