Clinical Trials Unit (CTU) Administrator (JDHAN_1123_012)

Department
Clinical Trials Unit (CTU)
Location
OUCRU- VN office at the National Hospital for Tropical Diseases, Phuong Mai, Dong Da, Hanoi
Hours of work
Full time: Monday – Friday, 37.5 hours per week, extra hours may be required.
Tenure
Initially for 01 years, including a 02 month probation period, with possibility of extension based on annual performance appraisal and Research approval
Reporting to
CTU Manager
Vacancy reference
JDHAN_1123_012
Background
OUCRU employs approximately 320 people across Viet Nam and has an average annual budget of USD 12mil.
The Oxford University Clinical Research Unit (OUCRU) is a large- scale clinical and public health research unit, with sites offices in Ho Chi Minh City and Hanoi in Vietnam, Jakarta in Indonesia and Kathmandu in Nepal. In Vietnam, we are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. OUCRU Nepal has partnerships with the Patan Academy of Health Sciences and Patan Hospital, and OUCRU Indonesia exists in partnership with the University of Indonesia. As a Wellcome Trust Africa Asia Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991.
Please see more information on OUCRU Website: www.oucru.org
OUCRU’s vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. Priority is given to health issues important to the hospitals where we work, and to the countries as a whole where we operate: Vietnam, Indonesia and Nepal. All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care.
Job summary
A highly motivated Administrator is required to manage the implementation of Administration; to support and develop the current activities of the Researches; ensure efficient and high quality research operations in line with international standards; to contribute to the continued growth and development of the organization.

Key responsibilities and tasks
Perform other general administrative tasks and tasks assigned by the management
Create, control, and monitor all administrative requirements of other departments.
Photocopy (request, photo, payment)
Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities
Scanning ICF/CRF & other documents
Code, receive and file incoming letters, documents for CTU
Conducting purchase request & D365 (order stationary, consumable, …)
Ensure rules and procedures in place regarding working hours, lunch, office closure and communications about security
Tracking deadline: GCP certificate, IRB approval (local IRB & OxTREC), study PA/contracts
Prepare logistics for CTU meetings and workshops
Monitor on- going activities and revise contracts
Maintain office efficiency, plan and implement office systems
Other tasks as required
Providing administration support to ethic committee submission
Execute study- related administrative tasks
Booking meeting room & checking facilities
Supplier managements: photo, printing, furniture, mail & post…
Data entry and data verification of studies
Translate study documents (Vietnamese- English – Vietnamese)
Attending administrative and CTU meetings, taking minutes and keeping notes
Preparing consumables for study hospitals/sites
Ensure compliance with OUCRU- VN policies and procedures
Maintain stationary supplies and coordinating deliveries for CTU
Maintain good relationship with partners
Selection criteria
Essential:
- PC literacy and experience with MS Office applications
- Strong data management with excellent accuracy
- BA degree in business administration or relevant field
- Demonstrated ability to maintain high levels confidentiality
- Strong administrative, organisational and interpersonal skills
- Ability to manage workloads and priorities within tight deadlines and meet operational targets
- Proven work experience as an administrator
- Fluency in English and Vietnamese
- Proven ability to work independently and also as part of a team
Desired:
- Working experience with NGO or international organizations is an advantage
Benefits
- Other responsibilities and benefits are based on Viet Nam Labour Law.
- Contracted salary: Negotiable (depending on actual experience and education).
- Two months’ salary for annual bonus and clothes
- Optional insurance: In- patient and out- patient medical coverage; Personal accident insurance coverage
- Annual leave 18 days each year for the first year
How to apply
Interested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates by email to Ms. Pham Thi Thanh Hoa- Operations Manager.
* The cover letter should detail:
- What part of your education, training or employment history has best equipped you for this position and why you would be a good candidate?
- Contacts of two referees who are your latest HR/ line manager and can provide details of relevant work experience and attitude
* We thank all applicants for their interest but only short- listed candidates will be contacted for interview.
Contact person
Pham Thi Thanh Hoa
Deadline for submission
17th November 2023

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Cập nhật gần nhất lúc: 2023-12-10 01:20:39