* Work location: Vung Ang Economic Zone, Ha Tinh Province, Vietnam
* Employee type: local Vietnamese
* Job type: full time permanent
POSITION SUMMARY
Overall commercial and operational management of coal supply and transportation for VA coal- fired power plant. Responsible for coal related procurement and contract management including budget according to VAPCO management instructions. Promote safe, environmentally friendly and effective coal logistic operation practices.
PRIMARY RESPONSIBILITIES
Duties and responsibilities for this position include but are not limited to the following:
- Execute VAPCO coal procurement strategy.
- In charge for VAPCO of the implementation of the Coal Supply & Transportation Agreements terms (CSAs and CTA) ensuring that all contractual obligations are followed and fulfilled by the parties including relevant notices.
- In charge of coordination, monitoring and optimization of coal loading at various loading ports and discharging operations at jetty in Vung Ang, Vietnam.
- Key commercial contact point representing the company for coal supply and transportation and all related communications with coal suppliers, coal transporter and potential brokers involved.
- Overall responsibility to ensure coal pricing and transportation charges methodology are followed as per contractual requirements.
- Monitor and take required action to ensure delivered coal quality and quantities as per contractual requirements.
- Overall responsibility to ensure access and safety of loading and discharging ports in particular at offshore TPs and Vung Ang II coal discharging jetty.
- Monitor coal suppliers’ resources, reserves, mining permits status including visit to mines and loading ports.
- Overall responsibility for VAPCO coordination and communications with coal transporter and coal supplier(s) representatives, surveyors (quality, control) agents and relevant authorities at both coal loading port and discharging port in Vietnam on daily basis if required.
Ensure together with VAPCO Operation, QHSSE (Quality, Health, Safety, Security, and Environment) and Maintenance teams that the Vung Ang II jetty/berthing basin are always fully operational.
- Monitor CTA and CSAs related indexes daily values (Baltic Index (Trans- Pacific Voyage Route 3A_Panamax), bunker related index (Platts Oilgram Price Report for Singapore), US/VN inflation, exchange rate, gcNEWC, HBA, etc…).
- In charge of berthing nomination process (validation) for each shipment.
- Develop, supervise and manage operational structures, procedures and performances related to coal supply and transportation.
- Review and valid SOF for OGV at loading and discharging ports.
- Process and support in relation with finance department import L/C application process to banks and requested amendments if any.
- Overall responsibility of planning for berthing (preparation, review, optimization) and related communications with coal transporter to minimize demurrage exposure.
- Send with relevant notices the coal supply schedules to related coal suppliers and shipping schedules to coal transporter.
- In charge of issuance and renewal in relation with VAPCO relevant departments of all coal supply and transportation related permits
- Provide guidelines, information, targets & objectives to the coal logistics team.
- Comply with all VAPCO standards and policies.
- Any other tasks as may be assigned from time to time by VAPCO management.
- Prepare and/or review and valid laytime calculations before sending to relevant contractual parties.
- Overall responsibility to ensure coal pricing and transportation charges methodology are followed at per contractual requirements.
- Report to Operation Director on operational planning, status& statistics, problems and other relevant issues related to coal delivery at VA2 jetty.
- Ensure coal logistics team compliance with VAPCO internal policies, rules and management system.
- Perform annual review of coal logistics team personal performance.
- Prepare, review and/ or valid coal supply and shipping schedules in coordination with the Operation team based on power plant coal requirements.
- Responsible for evaluating and monitoring of potential Contingency Plan implementation by coal suppliers and transporters.
- In charge of review of operational activities, procedures and reports related to coal supply and transportation to provide management recommendation for improvement.
- Monitor shipping and coal markets including forecasts.
- Prepare/ review and valid pre/post shipping documentations including notices (mate/cargo receipt, B/L, LOI, commercial invoices, COO, COA, COW, etc…).
- Develop culture of cooperation within the coal logistics team.
- Responsible for potential recovery of dues related to coal supply and transportation from contractual parties.
- Supervise and control the payment for transportation charges and coal price (liaise with finance department for processing of bill payments).
- Identify, plan and supervise training opportunities for the coal logistics team.
- Monitor and update the vessels’ itinerary daily basis so that the stock management system always reflects the latest information.
- Provide Finance Department with required information to issue and renew all insurances related to coal supply and transportation.
- In charge of laytime negotiation and settlement with relevant contractual parties.
- Develop/review reports and data sheets for coal supply and transportation optimization.
- Prepare/verify and valid documentation to ensure strict compliance with L/C.
- Verify invoices issued or received related to coal supply and transportation related to VA2 power plant.
- Monitor with VAPCO relevant teams of update on laws, rules and regulations related to coal supply and transportation.
- Overall responsibility for follow up and settlement of stevedoring and other operational/coal quality and/or quantity claims.
* Candidates are encouraged to visit our website to understand about us.
* VAPCO is a fair Employer. We do not require any recruitment fees from the candidate and do not collect applications from broker individuals or organizations who charge commissions/ fees from applicants. We thank you all candidates, but only the shortlisted will be contacted for interviews.
