Classification Title
Deputy Court Clerk PT
Salary
$19.79- $25.59
Department
District Court Romeo
Opening Date
2024
Closing Date
2024 12:00 a.m.
FLSA STATUS:
Non- exempt- overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy
EMPLOYMENT RELATIONSHIP:
Just cause subject to probationary period
General Summary
Under direction, performs a variety of complex and specialized clerical tasks. Processes paperwork for civil, criminal and/or traffic court cases. Updates and maintains files, records and reports. Provides assistance and information on Court matters as appropriate.
Essential Functions And Responsibilities
Makes duplicate copies of reports and/or information; files and/or routes them to proper persons, departments.
Enters data and retrieves information on records and forms.
Operates standard office equipment such as personal computers, scanners, facsimile machines, copiers, calculators and adding machines.
Receives incoming telephone calls; answers questions appropriate to skill level; relays messages to appropriate individuals.
Processes necessary paperwork for civil, criminal and traffic court cases; open case files, reviews files for court action.
Performs related duties as assigned.
Provides assistance and information on Court matters and procedures to attorneys, law enforcement officers and members of the public as appropriate.
Updates and maintains files, records and reports.
Receives new cases filed with the Court and enters into the Court Management System (CMS).
Types a variety of letters, reports, forms and other correspondence.
Qualifications
Required Education and Experience:
High school diploma or General Educational Development Test (GED) equivalent
One (1) year of clerical experience
Preferred Education And Experience
Additional college credits from an accredited college or university or business school training
Previous experience in a court, legal or government setting
Knowledge Of
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:
Judicial Information System (JIS)
Legal terminology and court procedures
Modern office procedures, methods and computer equipment
State Court Administrator Office (SCAO) requirements and guidelines
Court rules, forms and order of processing
Skill In
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships and customer service
Performing a variety of duties, often changing from one task to another of a different nature
Assigning, prioritizing, monitoring, and reviewing work assignments
Ability To
Accurately organize and maintain paper documents and electronic files
Effectively speak, write and understand a language other than English is preferred
Effectively speak, write and understand the English language
Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public
Work independently
Maintain complex clerical records and prepare reports from such records
Understand and carry out oral and/or written instructions
Maintain the confidentiality of information
Work in an environment which embraces the county’s Dignity Campaign
Work Environment/Conditions
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S
=Never/Seldom
O
=Occasionally
F/C
= Frequently/Continuously
Work Environment
Office or similar indoor environment:
F/C
Outdoor environment:
N/S
Street environment (near moving traffic):
N/S
Construction site:
N/S
Confined space:
N/S
Exposures
Individuals who are hostile or irate:
O
Individuals with known violent backgrounds:
O
Extreme cold (below 32 degrees):
N/S
Extreme heat (above 100 degrees):
N/S
Communicable diseases:
N/S
Moving mechanical parts:
N/S
Fumes or airborne particles:
N/S
Toxic or caustic chemicals, substances, or waste:
N/S
Loud noises (85+ decibels):
N/S
Blood Borne Pathogens:
N/S
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S
=Never/Seldom
O
=Occasionally
F/C
= Frequently/Continuously
Demand
Balancing on even or uneven surfaces/ground:
N/S
Bending (forward or backward bending at the waist):
O
Climbing up or down stairs, ladders, scaffolding and platforms:
N/S
Crawling (moving about on hands and knees). Inspecting in confined spaces:
N/S
Digging:
N/S
Driving on sealed and unsealed roads:
O
Grasping, gripping, holding, clasping with fingers or hands:
O
Kneeling to work at low levels:
N/S
Manual Dexterity (fine finger movements i.e., keyboard operating, writing):
F/C
Lift/Carry/Move objects from one level/position to another (covered by the items below):
Up to 25 pounds:
O
Push/Pull objects away from or towards the body:
O
Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended):
O
Sitting in a seated position during the task performance:
F/C
Standing in an upright position without movement:
F/C
Walking considerable distances in the facility on multiple surfaces:
O
Running considerable distances in the facility on multiple surfaces:
N/S
General Requirements And Disclaimers
The American Federation of State, County and Municipal Employees (AFSCME) Local 411 represents this position. Therefore, there may be contract language which could require consideration in the selection process.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job- related tasks other than those specifically presented in this description.
