Executive Administrative Assistant

CÔNG TY CỔ PHẦN EMPIRE GLOBAL INVESTMENTS
Mức lương
Đang cập nhật
Địa điểm làm việc
Hồ Chí Minh
Kinh nghiệm yêu cầu
2 năm
Chi tiết tin tuyển dụng

Mô tả công việc

Schedule and Calendar Management:
- Proactively anticipate scheduling conflicts and resolve them in a timely manner.
- Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring all arrangements are well- planned and executed.
- Efficiently manage the executive&039;s calendar, scheduling appointments, meetings, and conferences.
Document and File Management:
- Create, edit, and proofread various documents, including correspondence, reports, presentations, and memos.
- Organize and maintain digital and hard- copy files, ensuring information is easily accessible and properly archived.
- Handle sensitive and confidential information with the utmost discretion.
Project Coordination:
- Assist in the planning, coordination, and execution of special projects, events, and initiatives.
- Track project timelines, deliverables, and milestones, providing regular progress updates to the executive.
- Conduct research and gather information to support project objectives.
Communication and Correspondence:
- Receive and screen incoming calls, emails, and mail, prioritizing and responding to them in a timely manner.
- Draft and edit emails, letters, and other forms of communication on behalf of the executive, ensuring accuracy and professionalism.
- Serve as a liaison between the executive and internal/external stakeholders, maintaining effective relationships.
Meeting Coordination:
- Prepare meeting agendas, coordinate logistics, and arrange necessary materials and equipment.
- Attend meetings, take comprehensive notes, and distribute meeting minutes to participants.
- Follow up on action items and ensure timely completion of tasks.
Miscellaneous Administrative Tasks:
- Provide general administrative support, such as managing office supplies, preparing expense reports, and processing invoices.
- Assist in the onboarding of new employees, including coordinating orientations and preparing relevant materials.
- Handle ad- hoc requests and prioritize tasks effectively to meet deadlines.

Yêu cầu công việc

- Excellent organizational and time management skills, with the ability to multitask and prioritize work effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
- Proven experience as an Executive Administrative Assistant or similar role.
- Flexibility and adaptability to work in a fast- paced environment and manage changing priorities.
- Exceptional interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Strong verbal and written communication skills, with a keen attention to detail.
- Bachelor&039;s degree in Business Administration or a related field (preferred).
- Strong problem- solving skills and the ability to work independently with minimal supervision.

Quyền lợi

• Attractive salary & benefits policy.
• Opportunity to receive professional training and continuously update modern and advanced technology in the world.
• Full insurance, vacation, party, teambuilding benefits.
• Working hours: Monday to Friday from 9am- 6pm; Saturday morning from 9am- 1pm.
• Dynamic, friendly, comfortable working environment.

Cập nhật gần nhất lúc: 2024-04-03 12:10:28

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Quy mô: 200 - 500
Trụ sở: 31A Lý Tự Trọng, Phường Bến Nghé, Quận 1, Thành phố Hồ Chí Minh, Việt Nam

Thông tin chung

Ngành nghề
Thư ký - Trợ lý
Cấp bậc
Nhân Viên
Kinh nghiệm yêu cầu
2 năm
Trình độ yêu cầu
Đang cập nhật
Số lượng cần tuyển
1
Hình thức làm việc
Toàn thời gian
Giới tính
Đang cập nhật
Hạn nộp hồ sơ
23/03/2024
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