Executive Assistant Cum Internal Communication Manager - Pharma Division

Primary Job Function:
The Executive Assistant cum Internal Communication Manager reports to General Manager (GM) and collaborates with Public Affairs and Human Resource functions in executing strategic messaging and communication plans for promoting Abbott’s culture.
▪ This position is necessary to maintain a visible presence through involvement and participation in events and organizations within the company and the local community (if required).
▪ As regards Executive Assistant responsibilities, this position provides high-level secretarial and administrative support for the GM. Requires discretion, confidentiality, and detailed knowledge of the organization’s operations, procedures, and people.
▪ Regular, reliable, and non-disruptive attendance is an essential job function of this job, as is the ability to create and maintain collegial, harmonious working relationships with others.
Core Job Responsibilities:
1.1. Executive Assistant - Secretary to GM:
• Manage GM’s appointments and schedules. Make travel arrangements to make best use of their time.
• Handle information confidentially and maintain the security of Executive’s records and files.
• Perform administrative tasks using independent judgment and discretion.
• Plan and organize so that activities are completed accurately and on time. Activities may include preparing documents, screening and responding incoming correspondence, inquiries, phone calls, drafting letters and official information releases, arrange and attend meetings, take and distribute minutes.
• Facilitate the smooth communications between the GM and other stakeholders including internally and externally.
• Gather, verify, analyze information for GM to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
1.2. Executive Assistant - Office Administration management:
• Plan, prioritize, manage and review maintenance activities and the upgrade of office equipment at the facilities and minimize disruptions to business activities and ensure effective use of resources.
• Coordinate with Host Admin in office renovation/expansion/reconfiguration initiatives.
• Prepare and reconcile of monthly payments for office expenses.
• Lead the organization of division-wide meetings when requested.
• Manage the workload of office administration team to meet various deadlines.
• Provide logistic support for division-owned VIP visitors to Vietnam.
• Carry out special work as directed by GM.
2. Internal Communication:
- Writing, presenting, analysis
- Employee Engagement & Event Management
- Business partnering role

Minimum Experience/Training Required
- Writing skills: You need excellent writing, editing and proofreading skills as well as the journalistic ability to source stories from employees
- Speaking skills: You also need strong speaking skills as you are likely to be called on to give presentations to staff. Internal communications managers need sensitivity to an organization’s goals and values and the ability to relay them to employees
- Interpersonal skills: You need good interpersonal and relationship-building skills in order to work with communications and HR departments. You also need to possess the confidence to deal with senior executives and explain communication techniques to them.
- Creative skills: You need the creative ability to devise communication strategies Digital skills: Familiarity with information technology, especially digital and video means of communication, is essential. Understanding the sector you wish to work in (private, public or voluntary) can be crucial.
- Language skills: Advance in English