Executive Assistant “Esp”Urgent job

* Duration: Starting ASAP for 2 years contract with the possibility of extension
* Duty station: Hanoi, Vietnam
Main responsibilities:
• The daily operational execution of administrative affairs concerning the ESP’s Program Director and other members of the ESP MT
• Supports the organization of the programme events and meetings, workshops and seminars, including all logistics arrangement, preparation of communication materials, travel arrangements, post event arrangements, etc., when required
• Supports the Admin Officer/Logistics in preparing for study tour trips, including coordinate for visa application: provide guidance to ensure documents are properly submitted, all logistics arrangement to ensure travel in the country and abroad, support in preparation of travel guides information package, post trip arrangements, etc., when required
• Communication and flow of information within the Programme and with the GIZ Hanoi office
• Administrative support and Maintenance of an overall good flow of communication, especially to and from the to the Program Director (PD) and Management Team (MT), in accordance with the rules and regulations (OuR) of the Deutsche Gesellschaft fr Internationale Zusammenarbeit (GIZ) GmbH and/or the GIZ Office in Viet Nam
• In coordination with the Admin Officer/Logistics regularly draws up and keeps a list of forthcoming meetings and events
• Assistance to the PD/MT in administrative works (travel claims, car service, visa, etc.)

Minimum requirements:
• At least 5-7 years of professional working experience in the area concerned; experience in a similar position in a project/programme in international development cooperation is an asset;
• Proficiency in Visa process is an asset;
• Strong experience in general administration and especially office management and logistics;
• Dynamic, reliable and open-minded character having the willingness to excel and perform on a high-level, even under pressure and tight deadlines;
• A University Degree or equivalent in a relevant discipline such as business administration or public administration; Master Degree would be an asset.
• Excellent management, communication and interpersonal skills;
• Willingness to travel nationally and internationally.
• Full proficiency in information technologies;
• Vietnamese mother tongue and full proficiency in English; good knowledge of German is expected;
Please complete all the information in GIZ Application form with link download here: http://bit.ly/2nyiCY6
The short-listed candidates will be contacted within 4 weeks after the deadline. Telephone contact is not encouraged.
Note: Please state: “Application for the Executive Assistant - ESP” in the subject line or on the envelope.
Interested qualified candidates are invited to send the GIZ Application form in English, copies of relevant certificates and references, either by email or by post (to GIZ Office Hanoi, 6th Floor Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Vietnam), before 9th May 2021.
Successful candidates will enjoy good working conditions with a friendly and creative working environment, open corporate culture, competitive benefits and compensation and good policies of training and development.
GIZ – YOUR PARTNER FOR A BETTER FUTURE

In accordance with Company Policy

Cập nhật gần nhất lúc: 2021-08-30 02:40:38