KEY RESPONSIBILITIES
Prepare clear, concise daily reports and updates to support COO decision- making.
Conduct data analysis on timesheets and operational data as requested, preparing actionable insights.
Maintain confidentiality when handling sensitive project and company information.
Anticipate the COO’s needs by identifying potential issues or opportunities in advance and proposing solutions.
Communicate effectively with internal teams and external partners as needed.
Coordinate the COO’s schedule, meetings, and operational deadlines across departments.
Support administrative functions and coordinate cross- team tasks to ensure smooth day- to- day operations.
Perform other responsibilities and tasks as assigned by the COO.
Review, verify, and manage all employee timesheets across multiple teams.
REQUIREMENTS
Technical Skills & Experience
Advanced proficiency in Google Sheets (formulas, formatting, data validation).
Capable of managing and analyzing data to support operational decisions.
Experience in administrative or project coordination roles, preferably in creative industries.
Solid skills in Google Docs, Google Slides, and Figma (view/comment mode).
Familiarity with project management tools such as Trello, Asana, or ClickUp.
Strong English proficiency (both written and verbal).
Personality & Mindset
Mindful and discreet, capable of handling confidential matters with professionalism.
Genuine interest in the anime/animation industry is highly valued.
Concise communicator – able to provide daily updates in short, structured formats (quick chat and structured reports).
Proactive initiator who spots problems/opportunities early and an enabler who ensures smooth COO operations.
Highly organized, structured, and attentive to detail.
Adaptable in a fast- paced environment with shifting priorities.
WHAT WE OFFER
13th- month salary bonus and annual salary review.
International, dynamic, and creative working environment.
Provided with necessary equipment and tools for work.
Competitive salary, based on skills and experience.
Annual company trips, teambuilding activities, and full benefits (social insurance, health insurance, paid leave).
