Executive Assistant to Top of Management

Preparing documents, briefing papers, reports and presentations;
Meeting and greeting visitors at all levels of seniority on behalf of Top of Management
Organizing and maintaining diaries and making appointments;
Checking of all documents before passing to Top of Management for signature
Screening phone calls, enquiries and requests, and handling them on behalf of Top of Management
Arranging travel, accommodation and occasionally travelling with Top of Management to take notes or dictation at meetings or to provide general assistance during presentations;
After each meeting, a report is to be sent to Top of Management
Carry the projects assigned by Top of Management
Inform Top of Management 1 month in advance on all key events and make necessary preparation for Top of Management to attend the key events
Dealing with incoming email, faxes and post, often corresponding on behalf of Top of Management.
Involve in commercial operation, strategy and contribute opinion to Top of Management.
Keeping all matters of confidential nature strictly confidential when Top of Management is exchanging information
Managing timelines for Top of Management as well as all Head of Depts
Liaising with clients, suppliers and other staffs instead of Top of Management
Devising and maintaining office systems, including data management and filing;
Use of IT to improve productivity.
Clear understanding of company regulations and communication standards.
Set up of meetings as well as taking of meeting minutes and ensuring Top of Management is well prepared for meetings.

Knowledge and education level:
§ University graduation upwards, in English, Business administration, Office Management or related field
Skills:
§ Time management
§ Experienced in Secretarial duties
§ Patient and well organized
§ Interpersonal skill
§ Problems solving
§ Good command in English (both verbal and writing)
Experience: At least 03 years in the same position

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Cập nhật gần nhất lúc: 2025-03-14 14:10:04