Export Documentation Specialist

The Export Documentation Specialist coordinates and monitors export shipments, ensuring proper documentation for customs clearance and compliance with U.S. export regulations. Key responsibilities include:

Process Improvement: Identify areas for improvement and assist in implementing changes.
Regulatory Reporting: Accurately report international shipments to the U.S. Census Bureau via the Automated Export System (AES) and update filings as needed.
Document Management: Create, maintain, and audit all export documents, ensuring compliance with regulations and timely provision to customers and freight partners.
Data Collection: Collect and update information in line with team performance measures.
Invoicing and Payments: Update freight invoicing logs and process payments, coordinating with corporate accounts payable.
Credit Analysis: Analyze customer credit requests related to late documentation and provide recommendations for approval or denial.
Compliance Assurance: Assist in maintaining export compliance for customers after initial setup.
Supplier Communication: Communicate with international suppliers and third parties to ensure timely receipt of documentation and provide guidance on related inquiries.
Correspondence Retention: Maintain international correspondence per U.S. Customs requirements.
SOP Maintenance: Maintain and recommend updates to Standard Operating Procedures for the documentation team.
Regulatory Awareness: Stay updated on export regulations and communicate changes to management.

Qualifications:

Familiarity with document management systems.
Bachelor degree in International Business, Business Administration, Import/Export or equivalent experience.
Have 1 year of experience or below.*Fresh gradudates will be trained. This job provides great opportunity for you to work closely with US colleagues and improve English skills.
Ability to work independently and under pressure.
Excellent English communication, interpersonal, and organizational skills.
Empathetic and professional response to vendor and customer inquiries.
Basic understanding of export compliance requirements and documentation rules for various countries.
Analytical and problem- solving abilities.
Proficient in MS Office, especially Excel.
Familiarity with export logistics and international transportation.

Laptop, Chế độ bảo hiểm, Du Lịch, Phụ cấp, Xe đưa đón, Đồng phục, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Công tác phí, Nghỉ phép năm

Cập nhật gần nhất lúc: 2026-02-12 09:20:04