Export Documentation Specialist

Analyze late dcoumentation related credit requests from customers and provide relevant information and reccommendation to manager to approve or deny request.
Stay current with exporting rules and regulations as well as changes within the international shipping industry; communicate relevant findings to management.
Assist in ensuring continued export compliance of customers after initial set- up.
Create, obtain, and maintain all export documents required to ship internationally. Audit and appprove documents generated by third party entities and ensure that all documentation meets export regulations. Provide required documentation to customers, freight forwarders, brokers, and/or drivers in accordance with determined deadlines. Retain international documentation in accordance with U.S. Customs requirements and company established procedures.
Maintain and retain international correspondence in accordance with established U.S. Customs requirements.
Maintain Standard Operating Procedures (SOPs) for the International Documentation Team; make recommendations for changes and implement upon manager’s approval.
Determine areas in need of improvement, make recommendations and assist with creating, implementing and monitoring process improvement changes.
Collect and update information in accordance with team key process measures.
Update freight invoicing log and process freight payment on designated payment days. Communicate with corporate accounts payable for tendering payment to carriers.
Accurately report international shipments to the U.S. Census Bureau and Customs and Border Protection through the Automated Export System (AES). Update AES filings when departure dates change.
Communication with international suppliers and external third party entities to ensure timely receipt of required documentation and to provide guidance on documentation related questions.

​Education: bachelor&039;s Degree in International Business or business related field, or equivalent work experience, Required
Experience: 1- 3 years of Office Support, Clerical or Administrative work, Required
Knowledge, Skills and Abilities:

Analytical and problem solving skills; Maintain confidentiality
Ability to learn the rules and regulations of documentation requirements for various countries
Respond professionally in situations with difficult vendor/customer issues or inquires
Work independently as well as in a team environment
Document Management System
Proficient computer skills, including experience with Microsoft Office Suite, internet
Display empathy, understanding and patience with employees and external customers
Able to achieve a basic understanding of Export Compliance requirements
Able to achieve a basic understanding of export logistics and international transportation
Strong attention to detail; Excellent interpersonal skills; Excellent verbal and written communication skills
Effective time management and organizational skills

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Cập nhật gần nhất lúc: 2024-04-03 12:20:29