Finance Manager

I – Job summary
The Finance Manager (FM) is responsible for the management of the finance and operations of the School. The FM provides direct supervision of Business/ Finance Office ensuring that policies and procedures are appropriate, documented and adhered to as an effective support to the school’s strategic directions.
II – Essential duties and responsibilities
Finance/Accounting: Financial planning and budgeting; Budget tracking and reporting; Accounting procedures; Auditing; Cash Management; Tax and Legal Compliance; General ledger activities
1.Supervises the Finance and Accounting team and ensures that all procedures are in accordance with bookkeeping regulations; Supervises the Cashier and ensures that the record keeping of all cash held in premises and the reimbursement to school employees for purchases made for the school and other activities is accurate;
2.Establishes, maintains, and supervises financial and accounting controls and reporting procedures to ensure the financial integrity of the institution.
3.Works closely with the Division Head in preparing the annual consolidated budget; Provides support/ guidance to budget holder.
4.Prepares the annual budget for review by the HOS/AHOS and approval by the School Board; Monitor school budget implementation.
5.Prepares monthly financial reports, cash flow report, and other financial analyses for the AHOS and for the School Board as required; prepares all documents and analysis required for the Annual Audit.
6.Prepare monthly management expense report to compare actual and budget expense of each cost centers.
7.Review purchasing contracts and advise if there is any modification needed.
8.Keeps an accurate continuous record of the cash and financial position of the school and manages the financial operations of the school so that the institution remains financially stable.
9.Manages the school’s cash flow, works with banks to discuss and to ensure positive cash management.
10.Oversees preparation for the independent audit and meets with the auditors to review the audit; prepares the financial statements; prepares all the documents required for the Board meetings.
11.Maintains bank relationships and negotiating loans and merchant services.
12.Evaluate the finance system/ accounting software and propose improvement when needed
III - General Operations:
1.Supervise and manage purchasing team/ student service support team for busing activity; Food and other service providers.
2.Approves purchase orders, payments as within the budget, and establishes procedures for purchasing, managing receivables and for the accounting and distribution of materials and supplies when they are received.
3.Acts as the point of contact between the school and MOET, DOET and other local authorities.
4.Performs any reasonable additional responsibilities as may be from time to time requested by AHOS/HOS.