Mô tả công việc
JOB SUMMARY:
Overall management of the Financial Controls & Internal Audit of the company:
- Control and evaluate internal audit and internal processes, risks controls
- Prepare & control the financial reports of the company (budgets, analytical reports, management accounting..)
JOB FUNCTION AND RESPONSIBILITIES:
A FINANCIAL CONTROLLING & REPORTING (80%):
BUDGETING & REPORTING:
- Prepare management accounting reports (costing, analytical, profitability...)
- Supervise the budgeting process and prepare yearly budget reports
- Financial reports control and analysis, variance analysis Vs budget
- Overall support to the company to reach short term and long term targets
- Prepare monthly and quarterly financial reports, and report annexes
MANAGEMENT DASHBOARD:
- Collecting information, checking accuracy and weekly publishing indicators on company activity
- Proposing analysis and solutions to the board of directors
- Evidencing trends and deviation
ACCOUNTING CONTROL:
- Checking and updating accounting, invoicing and payment procedure
- Controlling the proper balance of accounts
- Controlling the good use of chart of accounts
- Control stock reality and related accounted figure
- Ensure expenses and revenues of the month are properly counted in that month, considering if necessary the relevant provision
- Controlling payments effectiveness in Fast accounting matching bank records
- Control invoicing and payment process, evidencing any late issuance
FINANCE & COST CONTROL:
- Adjust year to go forecasts
- Explain differences between allowed expenses & reality
- Publish indicators on production wastes and losses
- Challenge business and cash forecasts and related financial plans and CAPEX
- Propose cost structure improvements to the CEO on a regular basis
- Establish cost controls comparing allowed expenses to reality
ACCOUNTING & TAX:
- Control the quality of accountings to avoid any tax declaration issue
- Propose tax optimization and ensure all deductions are properly used
- Control the filing and archiving for duly keeping the original documents for tax purposes
- Control all tax declaration are properly done and in due time
COLLABORATION, COMPLIANCE, INTEGRITY:
Permanently collaborate with other departments to ensure team spirit, alignment and synergy with other stakeholders
B INTERNAL AUDIT (20%):
PROCESSES:
- Perform independent review on the company&039;s documented policies and procedures before those document are approved and issued
- Proposing solutions for improvement to ensure that company businesses comply with Laws, Regulation, procedures and Policies
- Review and evaluate the current internal control policies and procedures of all departments such as: Manufacturing, Delivery, Purchasing, Maintenance, QA, Human Resource, Sales, Accounting to matches with company&039;s expectations and general standards
- To implement all necessary actions to ensure achievement of company objectives of an effective compliance program
- Perform independent review on the company&039;s documented policies and procedures before those document are approved and issued
- Advice the CEO and departments on issues related to the development/improvement and implementation of the management documentation system
AUDITS:
- Planning and defining the contents/criteria for audits
- Conducting audits as approved and/or unscheduled
- Summarizing, reporting, analyzing and assessing the auditing results and propose solutions & improvements
- Auditing/ monitoring all departments to find mistake(s)/ fraud/corruption/ potential risk as well as providing solution(s) for prevention
- Perform supplier assessments
RISK CONTROLS:
- Follow- up regulations and legal requirements, ensure the management is aware of the main tax and legal updates, and that company remains fully compliant.
- Control all corporate documents are up to date such as business license, enterprise registration certificate, company charter, contractual, policies, procedures and all legal topics are compliant
