JOB SUMMARY
Entry level management position that is responsible for leading and assisting with the successful completion of daily shift requirements. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Strives to ensure guest and employee satisfaction and achieve the operating budget. Assists in completing financial and administrative responsibilities.
CORE WORK ACTIVITIES
Supporting Management of Front Desk Team
• Encourages and building mutual trust, respect, and cooperation among team members.
• Handles employee questions and concerns.
• Serves as a role model to demonstrate appropriate behaviors.
• Supports all areas of the Front Office in the absence of the Front Office or Front Desk Manager.
• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Coaches, counsels and encourages employees.
• Supports all day- to- day operations.
• Understands employee positions well enough to perform duties in employees&039; absence.
• Guides daily Front Desk shift operations.
• Communicates performance expectations to employees in accordance with job descriptions for each position.
Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals
• Understands the impact of Front Desk operations on the overall property financial goals and objectives.
• Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
• Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.
• Trains staff on adherence to all credit policies and procedures to reduce bad debts and rebates.
• Participates in department meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results.
• Manages day- to- day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
• Strives to improve service performance.
• Supervises same day selling procedures to maximize room revenue and property occupancy.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
Ensuring Exceptional Customer Service
• Handles guest problems and complaints seeking assistance from supervisor as necessary.
• Sets a positive example for guest relations.
• Interacts with guests to obtain feedback on product quality and service levels.
• Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
• Provides services that are above and beyond for customer satisfaction and retention.
• Empowers employees to provide excellent customer service within guidelines.
Managing Projects and Policies
• Assists in the review of comment cards and guest satisfaction results with employees.
• Implementing the customer recognition/service program, communicating and ensuring the process.
• Assists in the use of a guest information tracking system to ensure that a successful repeat guest recognition program is in use to recognize guest preferences and aid in problem resolution.
• Ensures employees have the proper supplies and uniforms.
Supporting Handling of Human Resource Activities
• Provides feedback to individuals based on observation of service behaviors.
• Conducts training when appropriate.
• Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
• Participates in the employee performance appraisal process.
• Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
• Participates in an ongoing employee recognition program.
