Benefit package:
• Meal allowance: 1.2 mil VND/ month
• Gross salary: 20 VND /month
• Working time: Mon to Fri (8:00 AM -17:00 PM)
• Transportation: 700 K VND /month
• STI: As per yearly performance evaluation.
Recruitment time:
• Start working day: 01 Oct 2022
• Deadline for CV application: 31 Aug 2022 (Prefer to candidate who live in Bac Ninh province)
• Round 1 / 2 interview: 10 - 15 Sep 2022
Job Description
*60% General admin
Working visa, residence card, work permit.
Recruitment /training plan follow up admin staff’s task and ensure all flow on time and compli-ance
Advising employees on employment policies & procedures, Overall Admin Activity of plan, Transportation management, employee management.
Manage office payment (mobile phone, taxi, office rental, laptop fee, other office payments…).
Manage office assets & meeting room equipment
Assist employee for travel logistics (booking flight, hotel, other…)
Work with office suppliers (Printers, Plants, Stationery, Pantry supplies….) to provide and main-tain the best quality and stocks.
Legal support the general management for disciplinary and grievance issues.
Provide administration and general support to the HR Manager in ensuring compliance with Health & Safety Regulations:
- Maintain an up-to-date incident reporting system, assist with investigating incidents in conjunc-tion with the HSE Oerlikon team/safety committee and drive the completion of corrective ac-tions to eliminate root causes/reoccurrence
- Set up and manage yearly safety training in compliance with Vietnam laws and Oerlikon poli-cies
- Participate in investigations to facilitate closure of identified non-conformances
- Assist and lead the cultural transformation regarding HSE to help lead plant to achieve Zero accidents and Incidents
- Be responsible for coordinating and overseeing implementation of all Health & Safety programs and processes (Safety moment, factory patrol…)
- Develop technical guidance programs to identify and remove physical hazards.
- Provide Health and Safety expertise for the plant for all new projects and change management activities.
- Follow up on non-conformances and develops the systems to resolve them based on root cause analysis
*20% Purchasing
Coordinate with warehouse /Production staff to ensure proper storage
Track orders and ensure timely delivery. Daily follow up with component shipment, request custom clearance for import shipment
Interacts with clients and manages their transaction
Enter order details (PR/PO) (i.e., vendor, quantities, prices) into internal databases
Prepare reports on purchases, including cost analyses
Researching potential vendors
Comparing and evaluating offers from suppliers
Monitor stock levels and place orders as needed
Maintain updated records of purchased products, delivery information and invoices
Negotiating contract terms of agreement and pricing
Review quality of purchased products
*20% Finance support
Analyze and implement possible accounting solutions for discrepancies
Report to management regarding financial activity of the company
Keep documentation of all internal transactions
Makes and documents the company’s payments
Become familiar with and follow internal guidelines for the position
Reporting lines
• Direct to Finance and admin Manager
• General Director (if required)
• Matrix to Regional Purchasing & Trade Control Manager
