We are seeking a highly organized and dedicated General Affairs (GA) Deputy Manager to oversee a dynamic team and ensure the smooth operation of various administrative and operational functions within our factory. This role involves managing both internal and external service providers, coordinating essential services, and maintaining a high standard of workplace environment.
Key Responsibilities:
External Security Management:Oversee the management of external security personnel, including the collection of required documents, workday calculations, and the provision of standard operating procedure (SOP) training.
Waste Management:Coordinate with HSE for the safe and compliant disposal of waste, including hazardous materials.Direct gardeners to properly manage and document production waste and scraps.
Employee Transportation Coordination:Organize and manage transportation arrangements for employees.
Financial and Audit Support:Prepare payment requests for recurring services such as canteen, external security contractors, waste disposal, water, and electricity.Generate regular reports related to canteen meal data, employee working hours, and GA staff activity.
Internal Security Management:Supervise internal security guards, providing task guidance and ensuring adherence to factory regulations for employees and visitors.
Facility Management:Supervise cleaning, gardening, and general maintenance staff to ensure that all office areas, toilets, stairways, doors, windows, canteens, and meeting rooms are maintained to the highest standards.Oversee landscaping and ensure that trees and plants are properly maintained.
Supplier Relations:Serve as the main point of contact with GA suppliers to coordinate services.Prepare daily meal order data for canteen suppliers, accounting for regular meals and additional orders due to overtime or shift work.Oversee contracts for services such as rental photocopiers, drinking water, water dispensers, pest control, and the organization of employee birthday celebrations and gift provisions.
