General Assistant To The Executive Vice President

CÔNG TY TNHH AMERICAN UNIVERSITY OF SCIENCE
Mức lương
23 - 28 triệu
Địa điểm làm việc
Hồ Chí Minh
Kinh nghiệm yêu cầu
5 năm
Chi tiết tin tuyển dụng

Mô tả công việc

Administrative and Executive Support
Executive Assistance:

Manage the EVP’s daily schedule, including appointments, meetings, and travel arrangements, ensuring optimal use of time and resources.
Handle incoming and outgoing communications on behalf of the EVP and maintain a professional demeanor in all forms of correspondence.
Prepare financial documents, reports, and presentations for meetings and negotiations to support decision- making processes.

Document Management:

Ensure confidentiality and secure handling of sensitive information
Maintain an organized filing system for all critical documents pertaining to financial and operational management.

Financial and Operations Management
Financial Oversight:

Assist in the development, execution, and monitoring of the organization’s budget, financial forecasts, and operational adjustments.
Support the financial audit processes, and ensure compliance with accounting, legal, and regulatory requirements
Analyze financial data and performance; prepare reports and projections based on this analysis.

Operational Efficiency

Streamline administrative functions, human resources, and information technology to facilitate smooth office operations.
Improve operational systems, processes, and best practices that guarantee organizational well- being. Purchase materials, plan inventory, and oversee office efficiency.

Project Management:

Lead and support organizational projects ranging from infrastructure development, software upgrades, to process reengineering.
Apply project management tools and techniques to ensure timely delivery of projects that align with organizational goals.

Risk Management and Compliance:

Identify risks associated with operational and financial functions and implement measures to control risks.
Maintain compliance with federal, state, and local legal requirements by studying existing and new legislation; anticipate future legislation, enforce adherence to requirements, and advise management on needed actions

Strategic Initiatives and Relationship Management
Strategic Planning Support:

Facilitate the integration of strategic plans with daily operations, enhancing organizational excellence.
Contribute to the strategic planning of the organization with the EVP; participate in organizational reviews and impact assessment.

Stakeholder Engagement:

Serve as a point of contact between the EVP and other stakeholders including board members, financial institutions, clients, and internal departments.
Manage and strengthen stakeholder interactions and communications, providing timely and accurate information flow

Team Collaboration and Leadership:

Lead by example in fostering a culture of professionalism, timely feedback, and continuous improvement within the organization.
Coordinate with various department heads to enhance contributions to the organization’s goals and assist in resolving potential conflicts effectively

Communication and Reporting
Effective Communication:

Produce, maintain, and report all required operational and financial records including quarterly reports, incident reports, and others as needed.
Facilitate effective communication strategies and practices within the organization to enhance transparency and understanding of financial and operational policies.

Training and Development
Mentor and develop staff using a supportive and collaborative approach: establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, and conduct annual performance appraisals.

Yêu cầu công việc

Ability to work under pressure and manage multiple priorities effectively.
Strong analytical, problem- solving, and communication skills
Expertise in managing complex projects and familiarity with standard project management methodologies
High ethical standards and professionalism, with a commitment to privacy and confidentiality
Consideration will be given to an equivalent amalgamation of professional experience and educational background as a potential substitute for the stipulated educational prerequisites
Candidates must possess a Bachelor&039;s degree in accounting or a closely related business discipline.
Advanced proficiency in financial software, MS Office, project management software, and databases.

Quyền lợi

Bonus: According to the company&039;s business results
The opportunity to learn English with international qualifications
Working in an international environment
Participating in social insurance, health insurance, unemployment insurance and other regimes according to the provisions of the Labor Code and the Company&039;s regulations

Cập nhật gần nhất lúc: 2024-07-04 19:05:02

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Quy mô: 50 - 100
Trụ sở: A7.08 Saigon Royal Residence, số 34 - 35 Bến Vân Đồn, Phường 13, Quận 4,

Thông tin chung

Ngành nghề
Thư ký - Trợ lý
Cấp bậc
Nhân Viên
Kinh nghiệm yêu cầu
5 năm
Trình độ yêu cầu
Đang cập nhật
Số lượng cần tuyển
1
Hình thức làm việc
Toàn thời gian
Giới tính
Đang cập nhật
Hạn nộp hồ sơ
01/08/2024
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