This role requires an individual who is self- motivated, can meet deadlines, and communicates effectively with internal and external stakeholders
We are seeking a General Office Management Specialist, independently based in Ho Chi Minh City, to support our client in Australia. This role involves managing general administrative tasks, overseeing accounting functions to ensure accuracy in financial transactions, and maintaining effective communication with the headquarters in Australia.
WHAT YOU WILL BE DOING:
Key Responsibilities:
General Office Administration:

Assist with compliance and management of ISO system
Assist with general invoicing and administrative tasks as needed.
Maintain digital filing systems on the company server, ensuring documents are well- organised and easily accessible.

Timesheet Management:

Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements.

Communication & Phone Manner:

Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates.

Accounts Receivable:

Generate Accounts Payable (AP) reporting and share with management by the 5th of each month.
Enter supplier invoices into the accounting system with proper coding using specific GL codes.
Reconcile supplier statements at the end of each month, ensuring all invoices are accounted for and entered into the system.
Manage collections for outstanding AP invoices, contacting suppliers to chase overdue payments.
Notify the team when suppliers are placed on stop credit status due to overdue payments.

Bank & Credit Card Reconciliations:

Perform account reconciliations for company bank accounts and credit cards, ensuring all transactions are accurate and up to date.

WHAT WE ARE LOOKING FOR:

Ability to meet deadlines and produce accurate reports.
Strong verbal and written communication skills.
Ability to work independently in a remote setting.
Preferred candidates have experience in managing ISO documentation and filing systems.
Attention to detail and problem- solving abilities.
Experience with accounting functions and understanding of accounts receivable and payable processes.
Excellent organisational and time- management skills.
Great English communnications skills
A professional and courteous phone manner.
Experience in office management and administration, with the ability to handle multiple tasks independently.

WHAT WE OFFER:
We treat people fairly and with dignity, keeping a healthy perspective about life and work and fostering a positive and enjoyable work environment with appealing benefits as below:

Annual salary review
13th month Tet bonus & bi- annual performance bonus
Social insurance and healthcare insurance upon Vietnam Labor Code
PTI insurance package, and annual health check
An English- speaking environment
An open- space office, a cafeteria, and a range of modern equipment
A variety of training courses for your career development
An open culture that spurs creativity, innovation, and inclusivity
Other allowances from referrals and special occasions (weddings, seniority, and new- born baby)
Diverse activities to foster relationships, including company trips, year- end party, employees’ birthdays
Attractive employee awards: Employee of Year, Semi- Annual outstanding employee
A competitive monthly salary based on your ability

Cập nhật gần nhất lúc: 2024-11-05 23:25:02