Are you seeking a professional and dynamic work environment that values collaboration and encourages individual growth?
Join our team of talented and passionate individuals who embody a youthful spirit and a commitment to excellence. Apply now and unlock your potential with us!
WHO WE ARE:
In 2024, Innovature BPO was proudly recognized as a Great Place to Work, reflecting our commitment to creating a positive and supportive work environment. We have officially earned this certification, with an impressive 92% of our employees agreeing that Innovature BPO is a great place to work, compared to the 59% average at typical companies. This remarkable statistic underscores the unique and positive culture we’ve cultivated. We’re committed to continuously improving our workplace, empowering our employees, and building an even brighter future together.
This role requires an individual who is self- motivated, can meet deadlines, and communicates effectively with internal and external stakeholders
Innovature BPO provides business and technology outsourcing services to clients in North America and Asia Pacific Region. We enable clients to become high- performance businesses and create long- term relationships by helping drive productivity and efficiency while delivering measurable results. Our commitment is to attract, develop and retain the best talents for our business, challenge our people, demonstrate “can- do” attitude and foster a collaborative and mutually supportive environment.
We are seeking a General Office Management Specialist, independently based in Ho Chi Minh City, to support our client in Australia. This role involves managing general administrative tasks, overseeing accounting functions to ensure accuracy in financial transactions, and maintaining effective communication with the headquarters in Australia.
WHAT YOU WILL BE DOING:
Key Responsibilities:
General Office Administration:
Assist with compliance and management of ISO system
Maintain digital filing systems on the company server, ensuring documents are well- organised and easily accessible.
Assist with general invoicing and administrative tasks as needed.
Timesheet Management:
Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements.
Communication & Phone Manner:
Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates.
Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
Accounts Receivable:
Manage collections for outstanding AP invoices, contacting suppliers to chase overdue payments.
Generate Accounts Payable (AP) reporting and share with management by the 5th of each month.
Enter supplier invoices into the accounting system with proper coding using specific GL codes.
Notify the team when suppliers are placed on stop credit status due to overdue payments.
Reconcile supplier statements at the end of each month, ensuring all invoices are accounted for and entered into the system.
Bank & Credit Card Reconciliations:
Perform account reconciliations for company bank accounts and credit cards, ensuring all transactions are accurate and up to date.
WHAT WE ARE LOOKING FOR:
Excellent organisational and time- management skills.
Preferred candidates have experience in managing ISO documentation and filing systems.
A professional and courteous phone manner.
Ability to meet deadlines and produce accurate reports.
Experience in office management and administration, with the ability to handle multiple tasks independently.
Great English communnications skills
Strong verbal and written communication skills.
Ability to work independently in a remote setting.
Attention to detail and problem- solving abilities.
Experience with accounting functions and understanding of accounts receivable and payable processes.
WHAT WE OFFER:
We treat people fairly and with dignity, keeping a healthy perspective about life and work and fostering a positive and enjoyable work environment with appealing benefits as below:
An English- speaking environment
A variety of training courses for your career development
Annual salary review
Diverse activities to foster relationships, including company trips, year- end party, employees’ birthdays
A competitive monthly salary based on your ability
13th month Tet bonus & bi- annual performance bonus
An open culture that spurs creativity, innovation, and inclusivity
PTI insurance package, and annual health check
Other allowances from referrals and special occasions (weddings, seniority, and new- born baby)
Social insurance and healthcare insurance upon Vietnam Labor Code
An open- space office, a cafeteria, and a range of modern equipment
Attractive employee awards: Employee of Year, Semi- Annual outstanding employee
We believe in making decisions about our employees’ careers based solely on their ability to perform and grow within their roles, regardless of gender, nationality, ethnic origin, religion or belief, disability, age, sexual orientation, and identity.
Our dedication to fostering a diverse, equitable, inclusive, and accessible workplace is central to our mission.
WORKING HOURS: This position requires direct client interaction within the Australia, with working hours aligned to Australia time zone, from 6AM – 3PM (Mon – Fri) (GMT +7).
We are committed to building a culture where every individual feels respected and valued. We strive to create an environment free from discrimination and harassment, where all voices are heard, and everyone has the opportunity to thrive.
WORK LOCATION: 9th Floor, Ree Tower, 9 Doan Van Bo, Ward 13, District 4, HCMC
At Innovature, we are proud to be an equal opportunities employer.
