PRINCIPAL ACCOUNTABILITIES:
These accountabilities could be updated or changed at the discretion of the Line Manager as to deliver finance core works or upon business requirements.
Financial Accounting:
Accounting Payables- External vendors
Scope: including but not limited to:- LSC packaging, capex, maintenance, filling, warehouse/logistics, QA- Lab, Quates 3 oil testing, forwarding/shipping costs, LA labor service,- Marketing (promotion prog., advertisement, Marketing events, signages, SHARE app, market research …
- Technical: SGS- oil testing, hotline
- RTM- Distributor conference., training, sales uniform, MIS …
- Customer Operation/OTC- e- invoice, USB token
Prepayment allocation (land lease, AIG insurance, … ).
Verify 3- way matching (Purchase Orders (PO), Goods Receiving Notes (GRN), vendor invoices) and correct errors following the payment schedule and timelines and payment controls.
Perform account reconciliation with vendors.
Obtain payment document from Business or vendors for processing payment.
Account Payable – Customs, Import taxes.
Scope: including but not limited to:
- Marine: sample import, gifts
- LSC: Import tax, customs fee payables, annual import tax for royalty fee.
Obtain payment documents from LSC /Business for processing payment.
Verify and correct G/L accounts, cost centers, profit centers in POs, vendor invoices, GRN; Verify payment documents to ensure complying with Company policies and procedures and financial policies (VAS/IFRS)
Check payment documents and timely input into SAP system.
Complete, Check request (GPFR) for import tax payments
Give advice to other department on documents supporting and policies to solve problem arising from incompleteness and contact with related parties to ensure fully booking on monthly basic (Goods matching, GR/IR, payment supporting document as well as Control required)
Account Payable – Intercompany vendors
Scope: including but not limited to:- LSC- imports of FG, BO, additives …, GSR /services, Accruals- Lubes- GSR: ERP/MIS (GSAP, BIZOM), SBI’s Royalty fee, Sale Personnel, Expatriate costs, SBO- LSC, Finance, SIPC (BSS+RDTS), Testing samples…
Work with Intra Group parties Focal Points to reconcile, update the status, process document payment on time.
Perform intra group account reconciliation with IG team.
Work with LSC team to reconcile, obtain supporting document for processing payments on time.
Period End Closing activities
Review balance sheet items and ensure to finish the reconciliation of all assigned accounts and submit MOE on time with 100% accounts to be analyzed. Clean up any overdue items.
Perform tasks required according to the period end closing schedule and deadlines.
Vendor Master Data
Raise requests for finance vendor update and maintenance (VS&A) for Finance vendors (FI), Non- PO expense (NPE), Intercompany vendors.
Submit to Finance data FO for updating vendor master data in GSAP system.
Projects:Support/contribute to business/finance project/network activities (Regional initiatives, finance network, …)
Perform all tasks assigned by the Line Managers
