Job Description
Please note the appropriate Tier indicated in the vacancy title and ensure that you hold the applicable contract as defined below.
· Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
· Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as “internal” candidates)
· Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Background
UNDP has been present in Viet Nam since 1978, aiming to ensure that everyone has equal access to opportunities to realize their full potential. The current UNDP Country Programme in Viet Nam 2022- 2026 is directly aligned to Viet Nam’s priorities, as set out in the Viet Nam Socio- economic Development Strategy 2021- 2030, covering key themes on inclusive and equitable growth, addressing inequalities and disparities, promoting greater transparency and accountability, improving human rights and access to justice, addressing emerging challenges of climate change and green growth.
UNDP is striving to ensure that its procurement function and practices are an integral part of UNDP’s competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high- value/low- risk and timely delivery that meet the needs of its clients and key stakeholders.
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results.
Duties and Responsibilities
A/. Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money
Elaborate the contents of internal procurement Standard Operating Procedures (SOPs) andmap CO procurement business processes in consultation with direct supervisor and officemanagement.
Ensure full compliance of procurement activities with UNDP rules, regulations, policies, throughimplementation of effective internal controls.
B/. Support procurement processes for CO, projects, and other UN Agencies
Implement or partake in joint procurement processes for the UN agencies in line with the UN reform
Provide guidance and inputs to the project team on procurement plans for the country office and projects.
Prepare and conduct RFQ, ITB or RFP, and receive and evaluate quotations, bids or proposals in full compliance with UNDP rules and regulations.
Prepare Purchase orders and Contracts in and outside e- procurement, prepare recurring purchase orders for contracting services, and create vendors and buyer profiles in e- procurement.
Prepare submissions for internal procurement review committees (CAP, RACP, and ACP).
Prepare reports on procurements in CO.
C/. Conduct procurement processes of events requests for CO, projects, and other UN Agencies
Assist in raising e- requisitions and following through on approvals and arrange Negotiations, Purchase Order/ Contract issuance.
Ensure all required supporting documents are submitted and align with internal procedures.
Review and process event procurement requests, including workshop packages, venue rental, and service contracts.
D/.
Implement sourcing strategies to find best values in the marketplace and align purchasing strategy to project and CO goals.
Develop and update rosters of suppliers.
Implement supplier selection and evaluation
E/. Facilitate procurement knowledge building and knowledge sharing in CO
Organize procurement training for vendors on e- procurement modules.
Make sound contributions to knowledge networks and communities of practice
Synthesize lessons learned and best practices in procurement.
Organize procurement training for operations and project staff.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
CoreProcurement- Sourcing: Ability to find, evaluate and engage suppliers of goods and services
Business Management- Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers&039; needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns
Business Management- Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
Procurement- Stakeholder Management: Ability to work with incomplete information and balance competing interests to create value for all stakeholders
Business Management- Risk Management: Ability to identify and organize action around mitigating and proactively managing risks
Procurement- Procurement Management: The ability to acquire goods, services or works from an outside external source
Procurement- Financial Analysis: Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability
Cross- Functional & Technical Competencies
Required Skills and Experience
Min. Education requirements
Equal opportunity
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam- alert.
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