Job Category
Other British Government Departments (Partners across Government, including UK Visas)
Job Subcategory
NCA (National Crime Agency)
Job Description (Roles and Responsibilities)
Main purpose of job:
To provide effective support, assistance and guidance to the team of NCA Liaison Officers in their daily operation and administrative work of the NCA Liaison Office in Vietnam.
Roles and responsibilities / what will the jobholder be expected to achieve:
To manage all engagement between the UK NCA officers and our Vietnamese partners, primarily the Ministry of Public Security (40%)
To ensure that all UK requests for information are sent to the receiving partners as soon as authorised by ILO.
To facilitate the exchange of information between UK and Vietnamese authorities and law enforcement agencies.
To update knowledge of new Vietnamese legislation/ procedures impacting on NCA objectives and ensure ILO has understanding by providing regular updates.
To manage all the NCA administration functions (25%)
To manage and effectively plan and communicate the ILO’s workload across the region, NCA Hanoi have additional regional responsibility for Malaysia, Cambodia, Loas and Brunei, this function includes liaison with the respective missions in each country to formulate visit programmes and operational engagement with Law Enforcement partners across the region.
To ensure the smooth and efficient functions of all NCA business and operations.
To maintain and provide advice on enhancing and developing relationships with important key partners and contacts within Vietnam.
To actively manage the NCA post budget throughout the year, by providing forecasts and monthly reviews of spending. To effectively manage this in conjunction with NCA finance department in London and to regularly keep ILO’s appraised of the status of the post budget. To manage all end of year spending and returns as required by FCDO and NCA.
To ensure that all financial reports are verified with ILO and submitted on time within deadlines.
To manage and implement all NCA training and capacity building activity in Vietnam and across the region (15%).
To identify training opportunities to promote NCA training or capacity building in the region and present to the ILO.
To manage the capacity building funding business cases and effectively engage with suppliers as well as all stakeholders to ensure the successful delivery of all capacity building projects.
Explore NCA’s partners’ training needs and provide the information to ILO.
Building and maintaining partnerships, internally and externally (10%)
To support NCA commitments to ASEANAPOL (Regional Police Chiefs network) including annual meetings and capacity building activity.
To continue to expand key partner network and to develop and expand this network to new partners in Vietnam and across the region.
To advise the ILO of opportunities to build relationship with NCA’s partners.
To effectively work as a key member of the NCA team within the Embassy (10%)
To support and promote our work on Serious and Organized Crime within the wider networks including the Embassy and Consulate in Vietnam.
Contribute to the broader objectives of the Embassy when required and appropriate.
Continue NCA collaborative working in relation to engagement with international law enforcement.
To fully engage within the NCA team in country, in region and in the UK.
To manage the NCA (S1) driver in all activity including daily tasks, diaries, and annual appraisals.
To coordinate activity across the team and play a pivotal role in team meetings and activity.
Resources managed (staff and expenditure):
1 x (S1) NCA driver.
Essential qualifications, skills and experience
Ability to translate (operation work) and interpret (meetings) between Vietnamese and English effectively.
Strong communication skills
Good inter- personal and teamworking skills
Working/making decission independently.
Language requirements:
Level of language required: Fluent (speaking, listening, reading, and writing)
Language: Vietnamese and English
Desirable qualifications, skills and experience
At least 2 years working experience in a similar position
Good communication skills with the ability and experience of networking with Vietnamese authorities including law enforcement agencies.
Required behaviours
Communicating and Influencing, Delivering at Pace, Developing Self and Others, Making Effective Decisions, Managing a Quality Service, Working Together
Application deadline
13 June 2024
Grade
Executive Officer (EO)
Type of Position
Full- time, Fixed term, with possibility of renewal
Working hours per week
Region
Asia Pacific
Country/Territory
Vietnam
Location (City)
Hanoi
Type of Post
British Embassy
Number of vacancies
1
Salary Currency
VND
Salary
VND 37,624,000
Start Date
5 August 2024
Other benefits and conditions of employment
This vacancy is advertised as a full- time, fixed- term role of 12 months with possibility of renewal to be based in Hanoi.
Learning and development opportunities (and any specific training courses to be completed):
The Foreign, Commonwealth and Development Office is committed to developing its staff. There will be opportunities for formal training alongside collaborating with a wide range of colleagues delivering on- the- job learning.
All staff are eligible for 5 Learning and Development days a year.
We encourage all staff to develop their capabilities, through both formal training courses and informal opportunities such as job- shadowing, coaching and on- the- job training. All staff are encouraged to share their skills and experience with colleagues, through informal training sessions or coaching/mentoring. We have an active L&D committee who organise a varied programme of learning for all staff.
International policy skills course
Regional and London- based formal learning opportunities
UK Diplomatic Academy foundation learning
Working in a diplomatic mission
Employment offers are subject to successful clearance of pre- employment and security checks. Staff who are locally recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position.
Visa sponsorship may be possible for non- Vietnamese nationals if meet local requirements.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Disabled and ethnic minority applicants will be invited to interviews if meeting the minimum requirement of the job.
Working patterns:
Full time- 39.5 hours per week with one hour lunch. Mon- Thursday 08:30–16:45, Friday 08:30–15:00The Embassy has a smarter working policy and is committed to offering flexible working patterns balanced with the operational requirements of the role. In crisis/emergency situations you may need to work as required to support the Embassy response, sometimes on a shift pattern working which may result in unsociable hours and/or weekend working.
As an inclusive employer we are happy to discuss alternative working patterns at interview or at the point of any job offer.
Additional information
Employment offers are subject to successful clearance of pre- employment and security checks. Staff recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.
The British Government is an inclusive and diversity- friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family- friendly flexible working opportunities, where operational and security needs allow.
All applications must be received before 23:55 (Local Vietnam Time) on the day of the deadline indicated above.
Please check the application centre regularly for any update on your application.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour- based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
