*** Objective of the function:
• Supporting effectively HR & Admin and other Departments
• Provide general support and assistance to the HSE in HoChiMinh office
• Maintain operations and administrative activities of HCM and Hanoi representative office smoothly
*** Main responsibilities:
* In charge of all HR activities for Hanoi & Hochiminh office (including the Commercial team in central)
• Monitor attendance records, annual leaves, and support for the team
• Organize and maintain personnel records, enter new data, and update previous employee data in internal HR databases
• Implement the development training program and E- learning system.
• To be an HR Partner in recruitment tasks and on- boarding/off- boarding process.
• Update and maintain office, company policies (Rules, regulations, procedures) and ensure employee follows all compliance
* Manage administration works of HCM and HN office
• In charge of business travel for all company, visitor; meeting, logistic arrangement (transportation, accommodation, visa, hotel, travel insurance, meal…)
• Plan schedule and organize, support in organizing training, yearly events, annual check- up, teambuilding, employee’s birthday, arrange logistics for meeting, customer’s visit, workshop… support logistics as required
• Contract and purchase, payment arrangement relating to HR & Admin/ Commercial cost following the purchasing and payment procedure, follow up on the collection of incoming VAT invoice, service contracts…
• Manage and plan office expense, travel cost and HR & Admin budget
• Liaise with facility/ service vendors (IT/ mobile, internet, printer, office building, security service, cleaning service, Wastewater treatment supplier, transportation service…)
• Maintain the office condition through regular inspection and tidy- up exercise, and ensure the necessary support are provided
* HSE jobs:
• Supporting HSE in all the Health, safety & environment activities for CDC in HoChiMinh to ensure the safe and healthy working conditions at workplace, scrap collection, fire fighting training, occupational safety and health training, periodic reports.
• Answer any employee queries about people or HR- related issues, and help them resolve them internally, if possible
• Perform other duties as assigned.
• Conduct and coordinate audits, periodic internal training, meetings and programs relating to HSE to increase awareness of employees.
• Perform other duties as assigned.
*** Applied rules, regulations, authorities:
• Amann Group Code of Conduct
• Company policies and regulations
• Complying with work procedures of HR, Accounting, Purchasing
