Job Responsibilities:
Human Resources:
Coordinate and assist in annual internal audit.
Employee data management /Preparation of periodic HR and ad hoc reports. Ensuring records and data are always accurate and updated.
Involve in any ad hoc HR internal project.
Manage vendors for monthly Payroll, PIT declarations and Finalization. Ensure the compliance with local regulations in terms of labor registration, periodical reports, SMUI, Tax.
Deal with grievances independently and get instruction from regional HRBP/ HRD when needed.
Update & consult management any changes in regulations on labor, SMUI, visa, etc.
Organize country social activities & involve in regional events if any (e.i All Hands Meeting).
Be a member in BCP team and act/assist in the event of pandemic or emergency (e.i Covid- 19 pandemic).
Provide support and advices relating to HR policy, employee benefits and other matters to employees.
Coordinate and support training activities (regional and country trainings).
Complete ownership of all HR Administration activities including employee onboarding/off- boarding, employee orientation, probation assessment process, resignation/termination process.
Work closely with regional HRBPs and coordinate with HR team for any matters relating to HR.
Co- ordinate with other teams such as Recruitment, Talent, QRM, Tax, IT and DTC Mobility team.
Ensure the alignment among teams.
Handle visa, work permit, temporary resident card, accommodation and transportation for expats.
Administration:
Coordinate to get documents (including contracts, SOW, NDA, etc) signed by the legal representative and stamped; Photocopy & scan and send to respective stakeholders.
Manage office equipment: maintain and repair if needed.
Manage suppliers/vendors lists (hotels, apartments, visa and travel agents, etc.)
Support IT tasks following instruction.
Other duties: contract translation, office renovation, etc.
Track and renew the Insurance vendor when needed (Public Liability, Property and Business Interruption).
Manage daily office operations: ensure facilities, working tools (laptop, business card, access card, taxi card), stationeries are provided for employees.
If you are someone with:
• Strong interpersonal and communication skills
• Candidates from all academic majors are encouraged to apply
• Strong knowledge of Vietnam Labor Law and HR best practices
• Fluent written and spoken English
• Previous HR operations experience of at least 3 years in multinational companies
