Undertake administrative job, paper work, daily transaction related to correspondence, logistic and filing
Manage hygiene and cleaning in the office. Manage and maintain equipment in the office such air conditioners, printing machine, water dispenser, tables, chairs, coffee machine, refrigerators, ect...
Logistic for new hires (Prepare uniform, stationery, name tag, business card (if needed), introduce new employee) belonging to Head Office
Update legal documents of the company: Business license, Investment Registration Certificate, Power Of Attorney Confirmation of BOD and other related legal documents
Manage staff&039;s stationery, uniform, PPEs and tools for employees.
Order or register any service, consolidate, check invoices and process the payment:
Prepare logistics for event, seminar and training of the Company
Manage petty cash in advance and process any payment for daily admin expenses relating to printer, stationery, water, post, electricity and overtime management fee.
Organize engagement activities for employees in holidays or special occasions such as Christmas, Woman Days, Happy lunch, Townhall, etc...
Facilitate Your Voice Count survey
Register facilities for employees such as conference attendance, airfare, hotel, visa for business trip and training: ordering or registering any service, consolidating, checking invoices and processing the payment.
Manage expenses and invoices of travel for work, business trip and phone call
Order business card, employee card, taxi card, and employee certificate
5 Support MD
Follow and renew personal docs for MD and Expat employees of Passport, Visa, Work Permit, health check, membership card, ect...
Process any payments, prepare meeting, booking flight and hotel for business trip, some necessary contacts with customers
Support HR:
Prepare documents, translate, organize classes, communications about personnel policies, code of conduct, internal compliance regulations, necessary licenses for employees.
Prepare staff performance appraisal, appointment, new employee introduction, internal announcement letter to employees and departments, updating company organize chart.
Support other teams if is necessary
Support to create new accounts, delete leavers, editing video, content for U+ training, remind and follow employees to complete U+ courses
About information, document and process related to employee entering, quit the company, monitor process of probationary, renewing and terminate service agreement.
Requirements
Have at least 02 experience year in the field of HR or administrator
Good English skill
Good working behavior
Good communication and problems solving skills
Able to work independently and hard working in a multi task function
Graduated from College/University with major in Business Administration, Linguistics, English
