Objectives
We’re looking for an HR Admin & IC Executive to provide efficient administrative and HR support that ensures smooth daily operations of the company, while contributing to internal communication initiatives that foster employee engagement, collaboration, and a positive workplace culture. This role offers the opportunity to gain hands- on experience in both office administration and people- focused communication activities.
Job Description
Administration (70%):
Office management:
Manage inventories, stationery/travel/event expenses, and maintenance costs of the company
Monitor and ensure adequate supplies and stationery
Operations:
Proceed, follow up and update payment request
Process Improvement & Smart Working: Identify ways to automate repetitive tasks and optimize administrative workflows.
Manage papers and records of the HR Department in place
Assist in other tasks related to logistics, paperworks, etc.
Receive, classify and transfer documents and correspondence to relevant employees/departments/clients as required
Internal Communication (30%):
Content Creation: Support internal HR newsletters, employee spotlights, and company- wide announcements.
Assist in idea generation, planning and execution of engagement activities, teambuilding, year- end party, job fair, event, charity and other HR activities
Job Requirements
Skills & Knowledge & Qualification
Must have
Ability to work independently and with cross- functional teams
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Bachelor’s degree in Human Resources, Business Administration, or related field.
High level of integrity, discretion, and professionalism.
Strong problem solving skills.
1+ years of experience in administrative, HR roles or operation/assistant.
Strong verbal and written communication abilities. English skills are required.
Excellent organizational and multitasking skills.
Good to have
Experience coordinating internal events or communications
Strong interpersonal skills and ability to interact across departments and levels
PMAX- er Identification
Integrity: Integrity is to be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
Client Impact: Everything we do is ultimately to deliver real client impact and value.
People development: People development is to attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
Teamwork and fun: Teamwork and fun is the cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
Innovation: Innovation is to drive change and innovative new ideas to create more values for clients, teams and society.
Extreme ownership: Extreme Ownership is the practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.
Benefits
Competitive salary range with quarterly & yearly incentives and 13th- month salary
Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year…)
Flexible working time with 4 days working from home per month and 15 paid leaves per year
Other staff welfare allowances.
Laptop allowance or support for laptop purchase costs on an individual basis
Insurance as full salary (SHUI). (For official employees)
Annual health check- up and Healthcare Insurance VNI for all employees. (For official employees)
Internal training & career development opportunities, and external L&D budget sponsorship
Team bonding budget quarterly, snack time to engage team members
