Compliance Management:
Implement and manage an effective internal control process
Collaborate with legal and HR teams to implement changes in policies and procedures to maintain compliance.
Conduct regular audits to ensure adherence to local laws and regulations.
Review company policies.
Create and manage effective action plans in response to audit discoveries and compliance Ensure all employees are educated on the latest regulations and processes.
Stay updated on labor laws, tax regulations, and compliance requirements in multiple Asian countries. ( China, Philippines, Indonesia, Thailand, Malaysia, Cambodia, Vietnam)
Payroll Processing:
Oversee end- to- end payroll processing for employees in Asian countries, ensuring accuracy and timeliness.
Manage payroll vendor relationships and ensure service level agreements are met.
Collaborate with payroll providers and finance teams to gather necessary payroll data.
Taxation and Reporting:
Stay informed about changes in tax laws and regulations affecting payroll.
Oversee required reports to local authorities.
Ensure accurate and timely submission of payroll- related taxes and statutory contributions.
Employee Relations:
Educate employees on payroll policies, tax deductions, and compliance matters.
Address payroll- related queries from employees and resolve issues promptly.
Process Improvement:
Implement best practices to enhance efficiency and accuracy in payroll operations.
Identify opportunities to streamline and improve payroll processes.
Data Quality
Update Olmix Group HR software accurately (Olmix and Me, Skill- up...)
HR team support
Support HR Asian team within the following process:
Collecting and analyzing employee data.
Liaising between employees and management.
Conducting exit interviews.
Compensation and benefits benchmarks
Using data to create employee profiles.
Management
Manage a compliance and benefit officer in charge of Vietnam
KEY PERFORMANCE INDICATORS
Data accuracy
No payroll non- conformity
Dashboard timelines
INTERNAL & EXTERNAL RELATIONSHIPS
Main internal contacts : ASEAN HR Manager, HR BP, Olmix Managers
Main external contacts : Payroll providers, Lawye
