Facility & Asset Management
Coordinating and overseeing facility maintenance, repairs, and renovations to ensure a safe and functional work environment.
Procure goods and services according to operational needs while considering quality, efficiency, and cost- effectiveness.
Ensure procurement processes comply with company policies and applicable regulations.
Manage vendor relationships, ensuring timely payments and contract execution.
Coordinating with external vendors and service providers for various office needs, such as cleaning services, catering, and equipment maintenance.
Managing office supplies and inventory, ensuring availability of necessary items for smooth operations
Establish relationships with vendors and negotiate contracts to obtain the best prices and optimal services.
Procurement & Vendor Management
Oversee renewal of certifications and licenses related to office operations and supporting facilities.
Monitor licensing and regulatory compliance related to company facilities, including building permits, operational vehicles, and workplace regulations.
Managing company vehicles, including scheduling maintenance, tracking mileage, and ensuring proper documentation
Handling travel arrangements and accommodation for local employees, including booking flights, hotels, and transportation.
Support expatriate employees onboarding, visa processing, housing and administrative arrangements
Employee Experience
Overseeing the management of company- wide communication channels, such as email distribution lists and internal messaging platforms.
Assisting in the onboarding process for new employees, including preparing workstations, coordinating IT setup, and providing necessary resources.
Assisting in the planning and execution of company events, including meetings, conferences, and team- building activities.
Compliance & Reports
Assisting in the development and implementation of office policies and procedures to ensure compliance and efficiency.
Providing administrative support
Manage the General Affairs budget and prepare financial reports related to facility expenditure.
