Reception Management
• Manage and supply PPE to guests
• Ensure to keep the receptionist counter well organized and order all the time.
• Welcome guest at high standard and professional customer service level
• Manage telephone systems, mails and meeting rooms
Administration
• Assist HRBP to arrange booking outside meeting room when needed.
• Order and handle the stationary inventory
• Ensure all office equipment (PC, printer, LCD projector, TV, etc.) are well maintained periodically or as needed.
• Manage all assigned G&A budget within approved margin, proactively give initiatives to improve the budget saving.
• Be accountable to initially verify all expenses related to courier service, air ticket, taxi charge
• Support for internal activities: meeting, training, birthday, 8/3,
• Arrange the company car booking for internal using based on Company policy including airport pick-up/transfer for visitors on time as planned and requested to minimize outside car rental. Verify the company car logbook frequently.
• Prepare Monthly reports for Postage, Stationary, Traveling, Taxi and Outside Meeting Booking by latest the 5th of each month to GA Executive.
• Support GA to overlook the cleanliness of the office premises followed 5S standards.
• Handle/ arrange overseas and domestic business travel.
• Manage admin services: canteen, shuttle bus, ink cartridge, photocopier, printers, taxi, cleaning service, gardening, uniform, employee identification card, drinkage, water purifier, snack for guests and employees, lockers, keys.
10, Men’s day, Movie Day, Green day, Karaoke, Noel, Helping hands, Sport day, YEP, fruitday…
• Responsible for Helping hands activities in BDP
• Responsible for AIB, GMP, 5S, GEMBA
• Assist HRBP on other admin tasks/ reports or event organizing when needed.
HRBP Assistant
• Checked employees profiles and recorded related documents.
• Interview and make hiring decisions for contractor/Temps employees
Others
• Prepare HR Reports as assigned by HRBP Manager and submit as per timeline;
• Positively contribute to build up the Department and Company’s teamwork;
• Willing to do other job assignments as requested by HRBP Manager and the Company;
