Stationery and Other Office Facilities
Collecting Stationery Requests: Gather stationery requests from various departments and ensure they are recorded accurately for procurement.
Payment Document Preparation: Prepare and organize payment documentation for office facilities and services, ensuring timely submission for processing.
Mineral Water Supply Management: Monitor and manage the supply of mineral water in the office, ensuring availability for all employees.
Procurement in Maximo: Use the Maximo system to request and process purchase orders for office supplies and other required items.
Waste Control: Oversee waste management within the office to maintain cleanliness and compliance with waste disposal protocols.
Meal Arrangements for Foreigners: Coordinate and arrange meal provisions for foreign employees or visitors as required.
Bus Monitoring: Supervise and monitor the employee shuttle bus service to ensure timely pickups and drop- offs for staff.
Canteen Support
Food Quality Management: Ensure daily monitoring of food quality standards in the canteen to maintain a high standard of service.
Weekly Menu Review: Collaborate with the catering team to review and update the weekly menu, ensuring a balanced and varied selection.
Daily Meal Quantity Preparation: Assist in determining and preparing the daily meal quantities required for the staff canteen.
Hygiene Control in Canteen: Oversee hygiene and cleanliness protocols within the canteen, ensuring compliance with health and safety standards.
Daily Menu Management: Monitor and manage the daily menu served in the canteen, ensuring it meets staff needs.
Other HR Support Tasks
Weekly Headcount Report: Prepare and submit weekly headcount reports, tracking any changes in personnel numbers.
Working Hours Report: Compile and report on employee working hours for tracking attendance and productivity.
Employee Shuttle List: Prepare and send out the monthly list of employees using the company shuttle service, maintaining up- to- date records.
Meeting Support: Attend HR meetings as required, assisting with note- taking, preparation of materials, or follow- up on assigned actions.
Social Media Content Creation: Take photos during company events and prepare engaging content for the company’s Fan Page, promoting a positive workplace culture.
Birthday Event Design: Assist in designing and planning birthday celebrations for employees, ensuring events are engaging and well- organized.
Monthly Union Member List: Submit the monthly list of union members to ensure accurate records and compliance.
